Annexure C for Passport: Latest Filling and Submission Guide

So often, applying for a passport can be a daunting process, with people required to include Annexure C, which, at times, can feel overwhelming. Completing this affidavit is important to many because it is essential to avoid delays or rejections. Applicants for passports on behalf of minors in unusual or non-standard family situations may consider Annexure C for passport an important document. Whatever your circumstances are – being a single parent, a legal guardian, or dealing with separation or untraceable parents – you’ll find all the answers you need on the Annexure C for passport how to process and submit for Annexure C for your passport in this guide.

Benefits of Having an Annexure C for Passports 

• Proof of Relationship: Annexure C serves as a declaration for minors, establishing parental or legal guardian consent.

• Simplifies Passport Issuance: It ensures a smoother process for obtaining a passport for a minor applicant.

• Legal Validity: Acts as a legally accepted document to avoid disputes or complications during passport verification.

• Mandatory for Minors: Provides compliance with government guidelines, ensuring the application is not delayed or rejected.

• Widely Accepted Format: Recognized across passport offices, making the application process streamlined and hassle-free.

What is Annexure C for Passport Applications?

Annexure C for passport is a notarized affidavit on specific passport application scenarios. It’s a kind of announcement that establishes the legitimacy of the application and certifies the individual’s legal status regarding the minor. The effect of this affidavit is that all such procedural requirements for issuing passports to minors are satisfied.

Key Features:

• Annexure C for passport is mostly needed when both biological parents are not able to give consent for the minor's application for his passport.

• These documents must be notarized via their authenticity and accuracy.

• To validate those claims made in the affidavit, relevant supporting documents must be provided.

Also Read What is File Number in Passport? Latest Experts Guide 2025

When is Annexure C Required?

In other situations where traditional parental consent cannot be obtained, Annexure C for passport is applicable. Below are the common scenarios:

1. Separated but Not Divorced Parents

Annexure C for passport will be needed if parents are living separately without a formal divorce decree to clarify what the circumstances are and to progress the application without consent from the second parent.

2. Single Parents

If you are a single mother or father and are responsible for supporting all your children, Annexure C for passport has to be submitted by you. This document further confirms the exclusive responsibility on the part of the minor’s parents.

3. Untraceable Parent

If only one parent’s whereabouts are unknown and the other parent has not taken the required steps to find the missing parent, then the latter will have to produce Annexure C for passport.

4. Legal Guardianship Situations

Annexure C for passport, along with court documents that confirm that you are a legal guardian must be submitted.

Note: Validate the affidavit by attaching all appropriate supporting documents such as custody orders or separation proofs.

How to Fill Annexure C for Passport: Step-by-Step Guide

Without doing Annexure C for passport correctly, you can be tangled with delays or rejections. Below are some of Annexure C for passport filled samples, which can help you fill the form easily. Let’s break down Annexure C for passport how to fill into its essential components:

1. Personal Information Section

This part covers the facts of the basic information of the applicant or minor. The supporting documents are all aligned.

• Applicant’s Full Name: Enter your name as mentioned on the ID proofs.

• Minor’s Name: It has to be the same as the name on the birth certificate or other identifying documents.

• Current Address: Mentioned in your address proof, provide the complete residential address, PIN code and all.

• Relationship to Minor: Indicate who you are the biological parent, adoptive parent, or legal guardian.

Common Errors to Avoid:

• Name Mismatches: Make sure names are the same in all documents.

• Incomplete Address: Add landmarks if needed and give complete details.

• Incorrect Relationship: Do not use an ambiguous term that doesn’t fit with your legal status

Also Read Passport Types in India: Expert's Latest Guide in 2024

2. Declaration and Reasons for Sole Application

In this section, it is explained of why Annexure C for passport is required in the circumstance. The supporting documentation should be clear and concise, and the reasons given should be clear. Make sure you get your Annexure C for passport filled sample verified by an immigration expert before submitting it.

Examples of Valid Reasons:

• Separated Parents: "Another parent and I have been apart for [X] years, and the other parent and I are separated..."

• Untraceable Parent: Since [Date], [Date], the other parent has been untraceable. They've gone despite efforts to find them."

• Legal Guardianship: "I am [Child’s Name's] legal guardian as per [Order Number] court order."

Use Annexure C for passport how to fill, to help you accurately complete the form by following the required format and details

Required Supporting Documents:

• Proof of Separation: This could be in the form of rental agreements, utility bills, or separation notices.

• Custody Documentation: The organization should be bestowing court orders to award custody to those who have not been awarded custody or to the children.

• Evidence for Untraceable Parent: If police reports or legal notices show efforts were made to locate the parent, then such reports should be included.

3. Signature and Notarization

Annexure C for passport process is listed notarization. The notary public will confirm that the documents are genuine and will put his seal on the affidavit when signed by the applicant.

Checklist for Notarization:

• You will be carrying original documents for verification.

• Check the notary's stamp and signature are clear and readable.

• Just make several copies of the notarized affidavit for your records.

Sample Scenarios for Annexure C

Annexure C for passport filled sample helps applicants understand filling better by providing examples. Below are sample scenarios:

Scenario 1: Single Parent Due to Separation

• Reason: "I became the sole caregiver of my child when I separated from the other parent [X years ago]. "

• Supporting Documents: Separation proof and child’s birth certificate.

Scenario 2: Legal Guardian Application

• Reason: "I have been appointed as the legal guardian of [Child’s Name] due to Order Number."

• Supporting Documents: Guardianship court order.

Scenario 3: Untraceable Parent

• Reason: "[Date], the other parent has been untraceable since." "We have been unable to contact them," they said.

• Supporting Documents: Legal notices or Police reports.

Also Read: How to Change Passport Appointment Date? Experts Guide

Common Mistakes to Avoid

Mistakes can lead to delays or even rejection. Below are common errors and how to avoid them:

Legal Implications of Annexure C

Annexure C for passport is a body of great legal significance. These penalties may include misrepresentation or omissions and may ultimately have legal consequences.

Rights and Responsibilities of Single Parents

• Check the affidavit is true and supported by documents.

• Keep copies for your records, and reference in the future.

Legal Tips:

• Consult a legal expert if you don’t know precisely the important details.

• Don’t make it opaque about what information you’re providing so that you have complications.

Also Read: What is RPO in Passport? Latest Experts Complete Guide

Submitting Annexure C: Process and Requirements

Since applying for a passport runs the risk of losing the passport application if not done correctly at the end of the day; it is essential that Annexure C is correct. This section includes detailed information on how to navigate both offline and online submissions.

1. Offline Submission

Annexure C for passport how to fill and submit Annexure C offline is quick and easy; for the applicant who would prefer in-person verification as the preferred method. Here’s how to complete the process:

1. Prepare All Documents: Get a notarized Annexure C affidavit accompanied by other supporting documents as provided to you during the consultation (separation proof in case of divorce, custody orders or other relevant certificates).

2. Visit the Passport Seva Kendra (PSK): Go to the Passport Seva portal, schedule an appointment, and visit the specified PSK on the stipulated date and time.

Submission Process:

• Submit Annexure C at the counter, which is meant to verify documents at the PSK.

• Make sure you have your papers organized for quick processing.

• All submitted affidavits and supporting documents will be verified by authorized persons.

• If you are happy with the contents and corrected structure of your Annexure C, you’ll get an acknowledgment receipt confirming your submission of Annexure C.

Pro Tip: If additional copies are requested, make sure you carry many photocopies of all Annexure C papers.

2. Online Submission

There is a nice online submission process that many tech-savvy applicants may particularly appreciate. This lets you upload the affidavit digitally, freeing it from excessive paper to be filled out at the PSK.

Steps for Online Submission:

1. Create/Log In to Passport Seva Account:

• Log into the official Passport Seva portal and visit the Passport Seva ‘Check Status’ page.
• If you’re a new user, register with your account details.

2. Access the Documents Section:

• Click on the "Documents Upload" section in your account dashboard.
• From there, choose the application for which you’re uploading the affidavit.

3. Prepare the Document for Upload:

• Read the notarized Annexure C, scan it and save it as a PDF file.
• Make sure that the scanned copy can be read and requirements for file size specified on the portal are met.

4. Upload the Affidavit:

• From the list of the Document categories, choose Annexure C.
• Scan the PDF file and then upload it.

5. Final Verification and Appointment:

• After it has been uploaded, ensure that all documents will appear in the 'Uploaded Documents' list.
• Physical document verification can be booked at your nearest PSK.

6. Carry Originals to the PSK:

• After uploading Annexure C, you need to bring the original notarized affidavit and supporting documents to the PSK for final verification.

Pro Tip:

• To ensure that the scanned copy is illegible before it can be uploaded, check that the scanned copy is included in high resolution.

• The file size should be under 500 KB.

Additional Tips for Both Methods

• Double-Check for Errors: Double-check Annexure C for passport filled samples and supporting documents with that given on the passport application form.

• Notarization: Notarize Annexure C to verify that, indeed, the notary’s seal and signature are clear, as notarization, if incomplete, can result in rejection.

• Supporting Documents: Have backup copies of documents that prove your application, such as custody orders, separation proof, or police reports.

Also Read: Do We Need Passport for Andaman? Latest Guide

Conclusion

Passport applications in exceptional cases related to minors under 18 are a vital document used in Annexure C for passports. If you understand what the filling process is for and follow exactly how the filling is done, completed and submitted, the application process won’t be delayed. Whether you are a single parent or legal guardian, accuracy and transparency must be backed up by valid documentation.

With TerraTern by your side to assist you, navigating the process will be smooth and hassle-free.