Annexure C for Passport: Latest Filling and Submission Guide

So often, applying for a passport can be a daunting process, with people required to include Annexure C, which, at times, can feel overwhelming. Completing this affidavit is important to many because it is essential to avoid delays or rejections. Applicants for passports on behalf of minors in unusual or non-standard family situations may consider Annexure C for passport an important document.

Whatever your circumstances are, whether you are a single parent, a legal guardian, or dealing with separation or untraceable parents, you’ll find all the answers you need on how to process and submit Annexure C for your passport in this guide.

What is Annexure C for Passport Applications?

Annexure C for passport is a notarised affidavit for specific passport application scenarios. It’s a kind of announcement that establishes the legitimacy of the application and certifies the individual’s legal status regarding the minor. The effect of this affidavit is that all such procedural requirements for issuing passports to minors are satisfied.

Key Features:

• Annexure C for a passport is mostly needed when neither of the biological parents is able to give consent for the minor's application for his passport.

• These documents must be notarised to verify their authenticity and accuracy.

• To validate those claims made in the affidavit, relevant supporting documents must be provided.

Also Read: What is a File Number in a Passport?

How to Fill Annexure C for Passport: Step-by-Step Guide

Without doing Annexure C for passport correctly, you can be tangled with delays or rejections. Below are some of the Annexure C for passport filled samples, which can help you fill the form easily. Let’s break down Annexure C for passport, how to fill in its essential components:

1. Personal Information Section

This part covers the facts of the basic information of the applicant or minor. The supporting documents are all aligned.

• Applicant’s Full Name: Enter your name as mentioned on the ID proofs.

• Minor’s Name: It has to be the same as the name on the birth certificate or other identifying documents.

• Current Address: Mentioned in your address proof, provide the complete residential address, PIN code and all.

• Relationship to Minor: Indicate whether you are the biological parent, adoptive parent, or legal guardian.

Common Errors to Avoid:

• Name Mismatches: Make sure names are the same in all documents.

• Incomplete Address: Add landmarks if needed and give complete details.

• Incorrect Relationship: Do not use an ambiguous term that doesn’t fit with your legal status

Also Read Passport Types in India: Expert's Latest Guide

2. Declaration and Reasons for Sole Application

In this section, it is explained why Annexure C for a passport is required in these circumstances. The supporting documentation should be clear and concise, and the reasons given should be clear. Make sure you get your Annexure C for passport filled sample verified by an immigration expert before submitting it.

Examples of Valid Reasons:

• Separated Parents: "Another parent and I have been apart for [X] years, and the other parent and I are separated..."

• Untraceable Parent: Since [Date], [Date], the other parent has been untraceable. They've gone despite efforts to find them."

• Legal Guardianship: "I am [Child’s Name] legal guardian as per [Order Number] court order."

Use Annexure C for passport information on how to fill it out, to help you accurately complete the form by following the required format and details

Required Supporting Documents:

• Proof of Separation: This could be in the form of rental agreements, utility bills, or separation notices.

• Custody Documentation: The organisation should provide court orders awarding custody to those who have not been awarded custody or to the children.

• Evidence for Untraceable Parent: If police reports or legal notices show efforts were made to locate the parent, then such reports should be included.

3. Signature and Notarization

Annexure C for the passport process lists notarization. The notary public will confirm that the documents are genuine and will put his seal on the affidavit when signed by the applicant.

Checklist for Notarization:

• You will be carrying original documents for verification.

• Check that the notary's stamp and signature are clear and readable.

• Just make several copies of the notarised affidavit for your records.

Also Read: How to Change Passport Appointment Date? Experts Guide

What Supporting Documents Are Required with Annexure C? 

Use the checklist below for the precise use cases below: Self-Attestation (if required): Self-attestation on photocopies is possible (except in a few cases where the original is needed), so no worry about sending a scanned image or photo; ensure that the scan/photo is clear (less than 1MB, PDF/JPEG preferred), and check whether the RPO would require notarization and additional documents.

Documents for Parent Living Abroad (Reason a or b)

Record of parent domicile overseas (Reason a or b)

• Copies of parents' passports (both pages with the personal information, visas, and exit/entry stamps)

• Document Proof of Address outside of Australia - valid visa/student visa, visa for stay, refugee card, policy, or recent utility bill.

• Recent Air/Airport for Departure or arrival stamp from India (for travel purposes)

• Passenger ticket, boarding ticket (if you travelled within the previous 6 months)

• Self-attestation of the parent is required to be accompanied by all copies; sign and date each statement.

• Some RPOs have required notarization of foreign-issued documents (consult RPO FAQ). 

Documents for Separated/Divorced Parents [Reason (c), (d), (g)]

Flyers for Separated/Divorced Parents (Reason c, d, g)

• Calendar Decree Writ invoking Judicial Separation or Divorce (certified or attested photocopy)

• Custody order from family court (must be in penitentiary cases where custody is only awarded to the grandchild)

• If the custody is currently undecided, a certified copy of the pending court petition

• If Visitation (option d): Copy of signed, preferably notarised No Objection Certificate (NOC) signed by the non-custodial parent

• Marriage certificate (in some cases, this is asked for clarity of purpose, related to legal matters)

• All documents should be easily read, signed and dated by the applicant.

Documents for Refusing Parent [Reason (h)]

Reason h - Refusal of Parent (Refusal Letter)

• Email or written letter from the refusing parent, including details about the exact denial (printout required; original/email header, if possible)

• Screenshots/Prints on WhatsApp/SMS of refusal or lack of cooperation, with at least one screenshot of each page signed

• Written demands and non-cooperation described by a notarised statement from you (protester)

• Any written/refused consent or non-consent written (communication)

• Every page that is printed on the device should be self-attested 

Documents for Untraceable Parent [Reason (i)]

Unsatisfactory Documentary Evidence of Untraceable Parent (Reason 

Benefits of Having an Annexure C for Passports 

• Proof of Relationship: Annexure C serves as a declaration for minors, establishing parental or legal guardian consent.

• Simplifies Passport Issuance: It ensures a smoother process for obtaining a passport for a minor applicant.

• Legal Validity: Acts as a legally accepted document to avoid disputes or complications during passport verification.

• Mandatory for Minors: Provides compliance with government guidelines, ensuring the application is not delayed or rejected.

• Widely Accepted Format: Recognised across passport offices, making the application process streamlined and hassle-free.

When is Annexure C Required?

Annexure C is compulsory in the following situations where one has to apply for a passport of a minor with the consent of only one parent: Parent abroad, Parent travelling, Divorced parents with custody, Separated parents, Ongoing court case, Parent refusing consent, Untraceable parent, Child born out of wedlock, Parent Deceased.

Therefore, it's essential to know how to fill Annexure C for a minor's passport appropriately. 

9 Scenarios when Annexure C is required:

1. Divorced Parents with Custody - If parents are divorced and custody is granted judicially to the applying parent, there is no need for the consent of the other parent.

2. Separated Parents (No Formal Divorce) - If the parents are living separately but not divorced, the custodial parent submits Annexure C for the parental consent declaration.

3. Single Parent/Sole Caregiver - You must be the sole caregiver of the child who has been granted exclusive caregivership and shall be responsible for the minor's upbringing.

4. Untraceable Parent - When the whereabouts of the other parent are unknown and reasonable efforts to locate the other parent have failed, legal notices or police reports must support the argument.

5. Parent Abroad/Travelling - When the other parent is staying or travelling abroad and is not in a position to give consent in person at Passport Seva Kendras.

6. Parental Refusal to Consent - where one parent refuses to consent for unreasonable grounds.

7. Ongoing Court Case - Situations where child custody is contested or being fought for in a proper court of law.

8. Child Born Out of Wedlock - If the child is born to an unmarried mother, declarations must be made in accordance with the annexure rules.

9. One Parent Deceased - In most cases, the surviving parent submits Annexure D (attaching the death certificate), but Annexure C applies in certain circumstances. 

Also Read: Annexure J for Passport: Complete Guide & Format

How to Download the Official Annexure C Form?

Go to the official Passport Seva Portal

• Under Services, find Annexures and Affidavits, and click on it.

• Download the PDF.

• Print on plain A4

• Avoid third-party formats

Legal Implications of Annexure C

Annexure C for passport is a body of great legal significance. These penalties may include misrepresentation or omissions and may ultimately have legal consequences.

Rights and Responsibilities of Single Parents

• Check that the affidavit is true and supported by documents.

• Keep copies for your records and reference in the future.

Legal Tips:

• Consult a legal expert if you don’t know precisely the important details.

• Don’t make it unclear what information you’re providing, as it can cause complications.

Also Read: What is RPO in Passport? Latest Experts Complete Guide

Annexure C Notarization: Is It Required in 2026? 

Notarization of Annexure C is NOT required in India as per MEA's 2016 gazette notification (S.O. 3733(E)), which replaced affidavits with self-declarations on plain paper; however, some specifiC RPOs or for Indian passport applications abroad may still request it.

The 2016 Gazette Notification That Changed Everything

2016 Gazette Notification That Changed Everything is as follows:  

• The MEA's Gazette Notification S.O. 3733(E), dated December 23, 2016, removed the mandatory requirement of notarization or judicial attestation for most passport annexures, including Annexure C.

• Since this policy change, a self-declaration on plain A4 paper, signed by the applicant, is sufficient for most PSKs and RPOs in India. The intention was to streamline and reduce bureaucratiC cost and hassle.

• Notarization of current legal standing is no longer required for minors' passports when applying domestically.

When Might Notarization Still Be Asked?

Notarization Might Still Be Asked as follows: 

• Some RPOs (regional passport offices) or PSKs may request notarised copies in complex cases (such as child custody, disputed guardianship, or highly sensitive cases).

• Indian embassies abroad and some consulates may require notarization because local laws or their own instructions supersede Indian domestiC passport rules for affidavits.

• For guardianship via court order, a notary or judicial attestation may be required.

• Always verify with your RPO, embassy, or the Passport Seva Portal FAQ before your appointment to avoid a last-minute scramble.

What to Do If PSK Insists on Notarization?

• Please reference the 2016 MEA Gazette notification and provide a copy.

• Ask for a written clarification or escalate via the PSK supervisor or Regional Passport Officer.

• Use the Passport Seva Grievance Redressal Portal to lodge a query or complaint if inconsistencies persist.

• Notarization fees can range from INR 300 to INR 1,000, so ensure it's officially required before paying.

This guide will demystify how to fill Annexure C for minor passports, explaining who needs it and how to fill Annexure C for a minor's passport when it is mandatory, to ensure your application is complete and processed without any delays. 

How to do Police Verification After Submitting Annexure C in 2026?

Police verification for minor passports with Annexure C typically takes 15-30 days. It focuses on verifying the applying parent's address, residence duration, family status, and the child's custody, completed through inquiries with neighbours and the examination of supporting documents on how to fill Annexure C for a minor passport.

What Police Officers Verify in Annexure C Cases?

Police Officers verify the following in Annexure C Cases:

• Applicant’s Residential Address: Confirm the address provided in the application.

• Duration of Residence: Check how long the parent has lived at the address.

• Family Status: Verify separation, divorce, or custody details.

• Neighbour Inquiries: Police may speak with neighbours about the child's custody and living arrangements.

• Supporting Documents: Cross-reference with the submitted documents, such as custody orders or affidavits.

• Character Verification: Confirm the parent’s character and credentials, especially if the application cites exceptional circumstances.

What are the Common Questions During Police Verification?

Typical questions asked during police verification are:

• Where is the other parent? Why isn't there consent?

• How long has this situation persisted?

• Who else resides at the address?

• Details about the child's school or activities.

• Status of court cases, if any.

How to Prepare for Police Verification?

To prepare for Police Verification, the following are required:

• Keep the Annexure C copy handy at all times.

• Have all supporting documents (court orders, custody affidavits) ready.

• Explain the situation clearly to family members at home.

• Ensure consistent, truthful answers.

• Maintain contact details and availability during working hours.

What are the Timeline and What Happens Next?

The timeline and Next Steps are as follows: 

• Verification Trigger: Usually starts 3-7 days after submission.

• Verification Duration: Typically 2-4 weeks; faster via Tatkal.

• Tracking: Use the Passport Seva Portal or SMS alerts.

• Post-verification: RPO reviews the police report; if verified, the passport is printed and dispatched. 

Annexure C for NRIs and Overseas Indian Citizens in 2026

NRIs applying for their child's passport abroad must submit Annexure C at the Indian embassy or consulate with attestation from embassy officials (which replaces notarization). This submission must include proof of overseas residence and documentation about the other parent's location.

• Embassy attestation mandatory

• Additional proof required

• Country-specific processing (VFS/BLS)

How NRI Annexure C Differs from India Applications?

• Annexure C requires attestation by Indian embassy/consulate officers abroad, rather than the self-declaration on plain paper used in India.

• Additional documents, such as proof of overseas residence (e.g., utility bills, rental agreements) must be provided.

• Both parents' location proofs are needed to verify the consent scenario.

• Marriage certificates and divorce decrees may be required depending on the case.

• Consular processing times and fees vary by country and are paid in the local currency.

• Tatkal (expedited) processing is often available but subject to local embassy rules.

Required Documents for NRI Minor Passport with Annexure C

• Child's birth certificate (apostilled if needed by the foreign jurisdiction).

• Both parents’ passports and valid visas or residence permits.

• Proof of overseas residence, such as utility bills, rental agreements, and bank statements.

• Work permit or residency status documentation of the applying parent.

• School admission and attendance certificates for the child.

• Documentation confirming the other parent’s location or non-consent status.

Country-Specific Embassy Guidelines

• USA: Passport applications are often handled through VFS Global centres; an embassy attestation is required for Annexure C.

• UAE: Annexure C submitted directly to the Indian Embassy, with the document attested.

• UK: Use BLS International centres with embassy attestation for Annexure C.

• Canada: Indian consulate issues attestation; proof and additional documents required.

• Australia, Singapore, Germany, and others: Specific embassy protocols exist, often involving attestation and local form variations. 

NRIs provide reliable support for your passport application. Whether you need a how to fill Annexure C for a minor's passport notarised or other supporting documents. We simplify the documentation process, ensuring your paperwork is valid, compliant, and ready for a smooth passport processing experience. 

Common Mistakes to Avoid When Filling Annexure C for Passport

Mistakes can lead to delays or even rejection. Below are common errors and how to avoid them:

Conclusion

Passport applications in exceptional cases related to minors under 18 require a vital document used in Annexure C for passports. If you understand what the filing process is for and follow exactly how the filing is done, completed and submitted, the application process won’t be delayed.

Whether you are a single parent or legal guardian, accuracy and transparency must be backed up by valid documentation.

With TerraTern by your side to assist you, navigating the process will be smooth and hassle-free.