Poland Visa Fees 2025: Latest Guide for Indian Applicants

Travelling, studying or working in Poland in 2025? It is always good to be informed that the cost of visas has increased considerably this year, and proper knowledge of the amount of money required is essential before you start the application process. By being aware of the new fee charges, you can be prepared, and there will be no rough estimate of the charges that will land you in VFScentress.

The guide will answer all your questions about Polish visa fees, giving details on the Poland work visa fees for Indians, how to pay them and some extra fees. It will intentionally be set in favour of Indian applicants interested in going through the hassle-free process with the newest regulations of the Polish visa system. They will do their best to visit this country.

Latest Updates & Quick Facts (2025)

Here are the latest updates and quick facts about Poland visa fees:

• T Schengen (C-Type) visa costs 90 (8,200-8,815) Euros among adults.

• Children aged 6-12 years pay 45 euros (4,100-4,407 INR).

• The cost of a national (D-Type) visa has increased to between 116-135 Euros (10,769-12,408 INR).

• The fee for a work permit is 80(INR seven thousand ) and is paid by the applicant or the employer.

• The use of biometric registration is also compulsory for all applicants.

• Work visas to be exempt from the labour market test as of May 2025.

• Waiving of the fee covers students, researchers and children below 6 years.

• The processing period of tourist and business visas is 10-15 days.

• The work permit process could last between 6 and 12 weeks.

• Depending on location, VFS charges 530 to 936  as fees.

• Before paying in INR, always consider exchange rates.

Also Read: Top 10 Visa Rejected Reasons: Know Latest Changes

Overview of Poland Visa Fees for Indians: Updated Guide

Here is an overview of Poland visa fees for Indians:

• These include Schengen, national, and work permit visas.

• Depending on the applicant's age, type, and purpose, visas are charged based on the category.

• VFS Global charges separate service charges.

• Some of them qualify to have their fee waived.

• Refund policies are highly subject to the status of applications and the type of visa.

• Before scheduling your appointment to obtain a switch visa, consult this guide.

Poland Schengen Visa (C-Type) Fees for Indians: Updated 2025

Here are the details about Poland visa fees for Schengen visa:

• Short-term stays are acceptable to spend 3 months within 6 months.

• A good place for tourism, business visits or family meetings.

Fee Structure (2025)

Here’s the fee structure for the Poland visa fees:

• Adults are to pay 90 euros (8200 8815).

• The fee for four children aged 6-12 is 45 euros (4,100-4,407 INR).

• Kids below 6 years do not pay the fee.

Reductions and Waivers

Here are some reductions and waivers you can get for your Poland visa fees:

• Students enrolled on short programs could be exempted.

• EU-funded projects will also provide waivers to researchers in EU-funded projects.

• Discounts can be given to members of a cultural or sports delegation.

Key Points

Here are some key points related to Poland visa fees:

• The amount of the Visa fee is paid during the VFS appointment.

• Most of the payments are not refundable.

• Only VFS-approved channels are accepted as a method of payment in INR.

• The documents needed are: the visa form, travel insurance, a cover letter, etc.

Poland National Visa (D-Type) Fees in 2025

Here are details about National Poland visa fees:

• Long-term visa with a duration of more than 90 days.

• Provided on a working, studying, family reunification, or training basis.

Fee Range

Here is the fee range for Poland visa fees:

• The prices range between 116 and 135 euros (10,769 and 12,408 Indian INR).

• The deliveries can vary according to the purpose and jurisdiction of the consulate.

INR Conversion

Here is the INR conversion for Poland visa fees:

• The price per fee can change depending on the euro-INR exchange rate.

• Wait until you confirm the valid (up-to-date) INR equivalent when paying.

By Category

Here are the different categories of  Poland visa fees:

• Applicants for a work visa pay 135 euros (12,408 INR).

• For applicants for the study visa, the cost is 116 Euros (Rs. 10,769).

• The family reunification visas tend to cost 116 euros.

Special Notes

Here are some special notes regarding Poland visa fees:

• It has to pay the fee before confirmation of the appointment.

• Your application needs some proof of payment.

• Fees for VFSS services are charged separately.

Poland Work Permit Visa Fees for Indians in 2025

Here are the details about Poland work permit visa fees for Indians:

• There must be a work permit besides the D-type visa.

• Presented in the office of the Voivodeship in Poland.

Fee Breakdown

Here is the fee breakdown for the Poland work permit visa fees for Indians:

• The cost of issuance of work permits is 80 euros (7,200 approx. in Indian INR).

• A national visa (D-type) will cost 135 (approximately 12,408 2000).

• The VFS service charge varies from 530 to 936.

Total Estimated Cost for Poland Visa: Latest Costs Update 2025

Here is the total estimated cost for visa fees for Poland from India:

• The total price may be between 20000 and 22000 INR.

Who Pays What?

Here is a small showcase of the cost of visa fees for Poland from India:

• Some employers pay the work permit fee.

• There are visa and VFS charges to be paid by the applicants.

2025 Rule Changes

Here are the 2025 rule changes related to visa fees for Poland from India:

• Indians are no longer subjected to a labour market test.

• In some parts, there is the introduction of speedier processing.

• In the VFS centre, it is mandatory to submit biometrics.

Processing Time

Here are details related to the processing time for visa fees for Poland from India:

• The process of approval of work permits is 6 or 12 weeks.

• The permit takes 1-0 15 days plus another 10-15 days to stamp the visa.

Also Read: Best Country to Work for Indian Teachers: Expert Guide

Additional Charges and Payment Methods in 2025

Here are some additional charges and payment methods for Poland visa fees:

VFS Service Charges

Here are the VFS service charges for Poland visa fees:

• Costs between 530 INR and 9366 INR per applicant.

• Confronts the gathering and basic handling of biometric data.

Courier Fee (Optional)

• Delivery of a passport by mail costs 300-500 INR.

SMS Notification Fee

• Status information updates cost 100- 150 INR through text messages.

Photocopying & Printing (Optional)

• If it is done in the VFS centre, the price is 10-20 INR per page.

Payment Methods

Here are some payment methods for Poland visa fees:

• Debit/credit card payment via the Internet.

• UPI can also be used at some of the VFS counters.

• In some VFS locations, only cash is honoured.

• Do not ever pay any visa fees to agents.

Poland Visa Fees in Indian INR: What to Expect in 2025

Here are details about Poland visa fees in Indian INR and what to expect in 2025:

Base Conversion Rates:

Here are the basic conversion rates for Poland visa fees in Indian INR:

• Schengen visa (adult): 8,200 to 8,815

• National visa (D-type) 10769 to 12408

• Work permit: Inspection approx 7200 INR

Extra Charges:

Here are some extra charges for Poland visa fees which you may incur:

• VFS charges: 530-936 INR

• Courier back: 300-500/- (not necessary)

• SMS notifications: 100- 150

Important Tips:

Here are some tips related to Poland visa fees in INR:

• Do not forget to check up on the current rates of Euro-INR.

• In India, VFS only accepts INR payments.

• Work visas may cost more than 20,000 INR.

Where to Confirm Rates:

Here are details about where to confirm Poland visa fees rates:

• Visit VFS Global.

• Refer to the Polish Embassy in India website

Poland Visa Rejection and Its Impact on the Fee: Updated 2025

Here are details about the Poland visa fees rejection:

Fee Forfeiture:

This section covers the non-refundable part of the Poland visa fees:

• The opposition to the full visa fee is non-refundable.

• VFS consists of non-refundable charges as well.

Common Rejection Reasons:

Here are some common rejection reasons for the Poland visa fees:

• Unnecessary documentation

• Poor financial evidence

• Self-mistrusting travels or intentions

• Inappropriate invitation or cover letter

Post-Rejection Steps:

Here are some post-rejection steps after paying Poland visa fees:

• Examine the reasons why a review can be rejected

• Not till problems are solved should it be used again

• You will be required to pay the fee for reapplication

Tips to Avoid Rejection:

Here are some tips to avoid rejection:

• Fill in all the necessary documents correctly

• Add to that, real travel and lodging arrangements

• Employ cover letter templates that are proven

Also Read: Latest Documents Required for Lost Indian Passport

Poland Visa Fees for Students: What You Need to Know in 2025

Here are details about Poland visa fees for students:

Standard Fee: 

This covers the standard Poland visa fees:

• Long-term student visa (D-type): 116 Euro

• Approximately 10769 2025 dollars exchange rate

Eligible for Fee Waiver If:

You’re eligible for a Poland visa fees waiver if:

• You are sponsored by an EU scholarship or program

• You possess an invitation to a known university in the EU

Documents Needed:

Here are the documents you need:

• Entrance letter to the university

• Evidence of EU program/scholarship

• Passport, photo, evidence of financial support

Tips for Indian Students:

Here are the tips for Indian students regarding Poland visa fees:

• Apply early (not less than 2-3 months before intake)

• Write the purpose of the study in the visa form

• Bring both hard copy and soft copy of the  fee receipts to be checked

Poland Visa Fees for Family Reunification: Latest Updates 2025

Here are the Poland visa fees for family reunification:

Visa Type:

• Visa Degree National Visa (D type)

Fee Structure:

Here is the Poland visa fees structure:

• Mostly family categories start at 116 (10,769 INR approx)

• The VFS appointment is made and paid for the exemption schedule appointment.

Who Can Apply:

Here are the eligible applicants:

• Dependent children or spouse of a legal Polish resident

• Exceptional cases: Parents of young minor Polish citizens

Documents Required:

You need these documents to apply for a Poland visa fees:

• Evidence of relationship (marriage certificate/ birth certificate)

• The copy of the  passports of the sponsor and the applicant

• Residence card or permit in Poland issued by the Sponsor

Important Notes:

Here are some important notes on the Poland visa fees for family reunification:

• No automatic waivers of fees for family reunification

• Additional VFS charges are applicable

• Make the application early to accommodate slower processing time

Poland Visa Fees for Minors (Under 18) in 2025

Here are details about the Poland visa fees for minors:

Fee by Age Group:

Here are the Poland visa fees by age group:

• Below 6: Free

• 6-12 yrs: 45 Euros (4,100-4,407 INR)

• More than 12 years: 100% fee (90 135 Euro)

Documents Needed:

Here are the documents needed for the Poland visa fees for minors:

• Birth certificate (translated, not in English)

• Copy of Parent(s) passport

• Letter of consent of both parents (travelling alone)

Experts Tips for Smooth Poland Visa Processing:

Here are some tips for smooth processing:

• Re-affirm the age cut-off at the time of submitting the visa

• Charging is automatically waived for minor children under 6. Children should always use the service at VFS accompanied by an adult.

Other Charges:

Here are some other charges you may see:

• The application of VFS fees is extended to minors

• The optional and recommended choices include courier and SMS services.

Latest Step-by-Step Guide to Paying Poland Visa Fees from India: Experts Guide 2025

Here is a step-by-step guide to paying Poland visa fees from India:

• Select what visa category you want: Schengen (C-type), National (D-type), or Work Permit.

• Check the official VFS Poland website.

• Make an account and book an appointment.

• Complete the visa application document correctly.

• Pay the visa fee online using a secure payment portal.

• Keep and print your pay slip- this is mandatory.

• On the day you have chosen, go to the chosen VFS centre.

• Provide all needed documents and biometric information.

• Make the necessary payments in the VFS centre.

Pro Tips

Here are some pro tips for Poland visa fees from India:

• Verify the current visa fees first and then make the payment.

• Only platforms that VFS or the Polish Embassy app of choice should be used.

• Affirm payment by logging in to your email, where you will find receipts.

Latest Poland Visa Fees Waivers and Reductions: Updated List 2025

Here are some Poland visa fees waivers and reductions:

Who Gets a Waiver?

Here’s who gets a waiver for Poland visa fees:

• Children less than 6 years of age.

• Students who were following education programs financed by the EU.

• Investigators who have EU-funded collaboration or exchange grants.

• Delegates of cultural, sports and educational events.

Also Read: Canada Visa Fees: Types, Fees & Factors Affecting Visa

What’s Needed?

Here are the things you need for the same:

• Proper and legal evidence of eligibility for the wai, such as support documents, such as admission or invitation letters.

Partial Reductions

Here are some partial reductions for Poland visa fees that you can get:

• Unusual to run-of-the-mill tourists or visa workers.

• They are usually used for humanitarian or special purposes.

Important Notes

• Apply for and seek the waiver when applying first.

• No post-retroactive refunds are made.

Poland Visa Processing Times and Tips to Avoid Extra Costs in 2025: Updated

Here are the Poland visa fees, processing times, and tips:

Average Processing Durations

Here are the average processing durations:

• Schengen(C-type) visa: 10-15 business days.

• A national (D-type) visa is 4 weeks or 8 weeks, depending on the purpose.

• Poland work permit: Allow 6-12 weeks to apply.

How to Avoid Extra Costs?

Here’s how to avoid extra costs for the same:

• To avoid any expediting, apply in good time.

• Provide all documents correctly and in their full aspects.

• Prevent rejection through a second check of eligibility and information.

• Deliver the passports by using VFS courier services.

Top Tips

Here are some top tips:

• Scam to avoid scams and phoney deals.

• Watch the announcements of the Polish Embassy and VFS.

• Save all payment-related documents and receipts in digital form.

Latest News and Policy Changes Impacting Poland Visa Fees (2025)

Here is some latest news and policy changes impacting Poland visa fees for 2025:

What’s New in 2025?

Here are some updates for Poland visa fees in 2025:

• As of April 2025, the visa fee was raised.

• Applicants for a work visa are exempt from the test of the labour market.

• All applicants now need to pass through biometric registration.

• A greater level of scrutiny exists as a result of recent frauds.

Impact on Indian Applicants

Here is the impact on Indian applicants related to Poland visa fees:

• An increase in the total fees that are paid on visa applications.

• More convenient employer-sponsored work visas.

• Additional documentation and more detailed checks are required when processing.

Stay Updated

You must stay updated regarding all these things:

• Go to gov.pl and check regularly updated information.

• Making appointments and payments should be made through vfsglobal.com/poland only.

• Do not trust unreliable sources or third-party brokers.

Poland Visa Rejection Due to Incorrect Fee Payment in 2025

Here are details about Poland visa fees rejection due to incorrect payment:

Common Mistakes

Avoid these common mistakes:

• You pay the wrong amount of money for the type of visa you have.

• The utilisation of illegal third-party payment services

• Failure to go through with payment confirmation on submission

Consequences

These are some consequences you might face:

• It can deny the application or suspend it

• You can miss the VFS appointment time

• Most cases do not allow a refund

How to Avoid This?

Here is how you can avoid this:

• The updated fees are always on the VFS or the embassy site

• Use the corresponding fee for your type of visa

• The official payment receipt should be saved and printed

If You Made a Mistake:

Here is what you can do if you made a mistake:

• Immediately through VFS, details should be given

• You can be requested to repay and reschedule

• Refunds can be done in extreme conditions (such as duplicate payment)

Also Read: Australia Visa Fees: Structure, Affecting Factors & Pro Tips

Common Reasons for Poland Visa Fee Refunds or Non-Refunds in 2025

Here are common reasons for rejection of Poland work visa fees for Indians:

Refund Not Allowed If?

A refund for your Poland work visa fees for Indians is not allowed if one of these cases is true:

• The consulate turns down your visa application.

• The cancellation of the VFS appointment follows your payment.

• You do not turn up at your booked visit to VFS.

• The documentation you give is neither thorough nor correct.

• After paying, you choose not to go ahead with the application.

Partial Refund Possible When

A partial refund possible for your Poland work visa fees for Indians is possible in these scenarios: 

• You overcharge by paying twice for the same visa.

• You made the payment according to the incorrect type of visa (infrequent).

• A system error causes duplicate charges.

How to Request a Refund (If Eligible)?

Here’s how to request a refund for your Poland work visa fees for Indians(if eligible):

• Reach out to the VFS Poland office as soon as possible through email.

• Enclosed is a clear copy of the receipt for your payment.

• Give your full name and passport number.

• Ensure that the correct and valid bank account details of the refund are attached.

• Provide the reason for the refund request.

• It will take at least 2-3 weeks to process your refund.

• In case of no response after 3 weeks, make a follow-up.

Important Note:

• The embassy or VFS offers refunds at their own will.

• Payment should always be checked twice before submitting, and so should the type of visa.

Conclusion

There will be higher visa charges in Poland in 2025, so Indian applicants must be prepared to pay more. One should verify the recent conversion rates of INR to avoid paying a different figure because of the perception of currency shifts. VFS Global service charges are not to be missed, and they are added to the total cost. It is necessary to go through the official websites of VFS Global or the embassy of Poland to ensure there are no scams and unauthorised agents. Also, fax to see whether you meet the criteria of a visa fee exemption- students, researchers and children below the age of six may enjoy exemptions. Finally, keep yourself informed about the news posted by the Polish embassy and the VFS Global so as not to miss any significant change or update. Contact TerraTern today for more information!