How to Fill Annexure H for Passport for Government Employees?

The process would be a little different if you apply as a government employee (either you are a central government officer, PSU employee or an employee of an autonomous body). Annexure H is one such important requirement, and this is a Prior Intimation letter to your employer about your application for a passport.

It is important to learn how to fill Annexure H for the passport of government employees so as not to spoil your application either by delaying it or getting it rejected due to an error. Here in 2025, we have listed a stepwise guide on how to fill Annexure H both by the experts and the complete steps include what to print out after downloading the official form on Passport Seva portal, as well as how to provide a declaration by the employer on Passport Seva.

The important semantic points, such as documentation of PSU workers, verification of employment and the most recent changes made this year, are also mentioned. As a government servant serving in Delhi, Bengaluru or in a smaller administrative district, this guide is customised to your needs all over India.

How to Fill Annexure H for Passport for Government Employees? Latest Step-by-Step Guide in 2025

One of the most important steps of the passport application procedure that government servants have to go through is filling out Annexure H, and making that process error-free as well as quick, guarantees that the overall procedure will go on without any hitch. The passage also contains all information on how to fill Annexure H in passports for the government employees, step by step with explanations, formats, and details peculiar to departments. It does not matter whether you are in the central government, a PSU employee or in a self-governing organisation since these steps apply across the country.

Every section of the form should be properly filled to the most precise convenience, making sure of admission to the latest versions of the MEAs prior to the year 2025.

How to Download and Access Annexure H Form in 2025?

To start the process, it is necessary to get the official form:

1. Visit the official Passport Seva portal.

2. Click Downloads, Forms and Affidavits.

3. Choose Annexure H.

4. In case of staff working in PSUs, autonomous organisations, or in the state government departments, look into internal HR portals to find pre-stamped copies.

5. Make sure that you download the updated format of 2025, which contains new fields such as e-mail address and additional contact phone number.

 Personal Information Section in Annexure H Form

This section stores your basic data of identification data. These are the parameters to be filled in:

Employment Details Section

This section will ensure that you are a government employee and either under a contract, permanent basis or employed in a statutory body.

PSU and autonomous employees should fill in only the right department names on official gazette notifications.

Declaration by Employer Section

In this part, you will ascertain whether you have notified your employer officially about your passport application.

The following are some of the main areas that should be filled in by the employer:

Also Read: Annexure H for Passport: Experts' Latest Guide & Sample

What is Annexure H for Passport and Why Do Government Employees Need It?

Annexure H is not an elective document of the Ministry of External Affairs (MEA); rather, it is a document acting as evidence that prior notice has been sent to an employer in the government about a passport application. 

This is included in the formal record keeping of government employees, and it is followed according to the requirements of the department. Annexure H is a valid Prior Intimation Letter that government workers, PSU personnel and individuals employed by an autonomous institution would have to provide in case he or she want to apply or renew a passport. 

It is also not a No Objection Certificate (NOC), but a formal claim that the applicant had made his department aware of the passport application. This will make the services rendered to the people transparent and accountable, besides making it easier to verify by the authorities issuing passports.

Key Features:

• Classification: Prior Intimation Letter ( it is not a No Objection Certificate )

• Applicability: To all the serving government employees, and the employees of PSU and autonomous bodies

• Format: MEA official format in the original letterhead of a department

• Validity: 6 months from the signature of the employer

• Signature: This should also be signed by a stamping officer

What is the Purpose and Significance of Annexure H for a Passport?

Annexure H is an important part of the process for government employees who require passports for the following reasons:

1. NOC-less official clearance

Whereas Annexure M (which is an NOC), Annexure H, serves as formal confirmation of the fact that you want to obtain a passport, thus there is no need to gain approval.

2. Made Verification of employment easier

It serves as evidence of active service and eases the process of employment verification when verifying the passport.

3. Such compliance concerning the Passport Authorities

The issuing authority must have this document to make sure that the government norms are observed and the employer is made aware of it.

4. Favors Transparency in Organization

 The submission of Annexure H by the government employees ensures that transparency is maintained in records as far as the government officials are concerned, and this assists the departments in keeping a tab on the documentation of the officials.

Who Needs to Submit Annexure H for Passport?

The employees covered under Annexure H include the following:

1. Central Government Workers

Employees in ministries, departments and constitutional institutions of the Union Government.

2. State Government workers

The civil servants who work in the state departments, education boards, police and state-run institutions.

3. Staff in Public Sector Undertakings (PSU)

Staff who serve government companies such as NTPC, BHEL, ONGC and Air India

4. Autonomous Bodies

Employees of a government-funded but autonomous institution, which may include NITI Aayog, ISRO or AIIMS.

5. Government Workers with Contracts

Contract staff posted in government payrolls must also complete Annexure H, provided that they are officially recognised by a department.

6. Local Body Officials and Semi-Government

Consists of panchayat officials, municipal corporation employees and cooperative staff working under the government

Annexure H for Passport Sample and Format Guidelines in 2025: Updated

Because you are a government employee, it is necessary to ensure that Annexure H is duly filled out to avoid preparing your passport application in vain due to incorrect filling. Here, you will get an insightful example, format guidelines, and the best advice that will allow you to write a perfect paper.

Annexure H sample, Annexure H format, Annexure H template, how to fill Annexure H government employee passport 

Latest Filled Sample Analysis

Also Read NOC Form for Passport for Govt Employees: Experts Guide

Recent Updates and Changes to Annexure H in 2025

In 2025, the Ministry of External Affairs (MEA) and Passport Seva Kendra (PSK) have made some drastic changes in the process of submission of Annexure H of passport application with government employees so as to simplify and digitalise the submission process. These developments are part of the general trend of e-governance and digital protocols of compliance in India. Annexure H 2025 of update, Passport digital secure verification, MEA circulars, New forms of passport to all government servants, and PSU staff digital filing

Innovation of Key Changes in 2025

Common Mistakes to Avoid When Filling Annexure H: Experts' Tips & Insights 2025

Applying for a passport as a government employee may appear easy by filling Annexure H, yet even the slightest mistakes can lead to rejection, refilling of the form, or worse, time-wasting. Read further to learn more about the most common applicant errors and the ways to deal with them.

Common Mistakes and their Fixes in 2025:

Also Read: Annexure C for Passport: Latest Filling and Submission Guide

Latest Documents Required Along with Annexure H for Government Employees in 2025

Annexure H, which is a document required when you make your passport application as a government employee, must be supported with certain other kinds of documents that can prove your identity, nature of address, employment position and the purpose of the application made. Sent in carefully, these documents would be processed faster and would not be rebuffed by the Regional Passport Office (RPO).

In-Depth Documentation Checklist for Annexure H: Updated

The list of essential documents you shall be required to attach together with Annexure H is as below, categorised:

Latest Validity and Submission Guidelines for Annexure H in 2025: Updated

Appreciating the time limit of validity and proper submission procedure of Annexure H is the most important thing that a government employee should know in a bid to have his/her passport request processed in time without rejection.

What is Annexure H validity?

• Annexure H will be valid within half a year of the signature date of the employer.

• You also have to issue a new letter every six months, regardless of whether your details have changed or not.

• In the case of PSU and contractual employees, such validity can be limited only to the existing duration of the contract, where the contract is not for more than six months.

• Six-month time period for applying for a passport to the government mode, Annexure H validity time

What are the Procedures of Submission?

Annexure H may be filed in two ways:

1. Physical Submission (Physical Copy)

• The annexure H should be printed on the department letterhead.

• Make it signed and stamped by an official person.

• Send it either physically to the Passport Seva Kendra (PSK) or the RPO passport application.

2. Digital Uploads Online Submission

• There are some gates of Passport Seva that take a PDF copy of Annexure H.

• It should be signed electronically or be a scan of the signed original.

• Upload the same in the section of Prior Intimation / Employer Declaration as you fill in your online application.

3. Time and Due date

• Make sure that Annexure H is submitted even before 30 days when you set an appointment regarding your passport.

• In the cases where the application has a foreseen delay (e.g. not yet cleared by human resources), Annexure H is still within its own timeframe by the time the final submission is made.

• Annexure H should not be submitted too early (i.e., annexure should not be submitted more than 3 months before the application) to expire before the appointment.

• In case you are rescheduling your meeting with the passport office, remember to reconfirm the validity of Annexure H before going to their office.

Also Read:  L1B Visa Validity, Duration and Extension Process

Experts' Latest Tips for Hassle-Free Annexure H Submission in 2025

• Digital Verification: In case it is available in your local passport office.

• Update Format: The 2025 form is no longer the same as the 2023 form.

• Official Stationery: Typewriters on plain paper should not be used.

• Receive Departmental Acknowledgement: Receive a signed receipt in case of a manual submission.

• Save as Backups: To be used in the future or rewritten.

Latest Facts & News 

Stay updated with the latest passport application changes for government employees in 2025

• Digital verification systems are now available in select regions for Annexure H forms

• Over 25% of India's passport applications in 2023 came from government employees and PSU workers.

• Updated format includes fields for email addresses and alternate phone numbers.

• Six-month validity period for all government employee NOC documents

• Simplified procedures introduced for streamlined verification process

• New digital signature options are reducing paperwork requirements

• Enhanced communication protocols between applicants and passport offices

Also Read: Difference Between 189 and 190 Visa: Trusted Insights 2025

Conclusion

The completion of Annexure H of passport of the government employees involves attentiveness and knowledge concerning the current regulations. Be it a PSU employee, a central government employee or contractual staff, this guide will make it very convenient to apply for the passport.