How to Fill Annexure C for Minor Passport? New Guide 2025

How to fill Annexure C for minor passport is an essential process for parents applying on behalf of their children under 18 years without both parental consents. Annexure C is used as a legal declaration when consent of one parent cannot be obtained owing to separation, death or any other circumstance. This guide on how to fill Annexure C for passport for minor contains step-by-step instructions, a checklist of required documents, documentation requirements for a notary and submission procedures.

What is Annexure C for Minor Passport?

Suppose you're asking how to fill Annexure C for minor passport . Annexure C is an official document of declaration of passport MEA, and given as a minor's application sample when only one parent can provide consent in the family. Annexure C is the MEA prescribed passport declaration to record parental consent of one parent for a minor child, and is found in the list of official Annexes -Passport Seva.

• It is a self-declaration carried out on plain paper (no stamp paper), as clearly mentioned in the 'C' specimen format of the official Annexure provided by Passport Seva and Indian Missions.

• It is different from Annexure D, which states the consents of both parents, and Annexure G is for consent given by a legal guardian. So select the annexure that applies to the custody/consent situation.

• The format is accepted at all Passport Seva Kendras across India and, for minor passport cases (where one parent's consent is unavailable), at Indian Missions/Posts.

• Official MEA Reference Annexure C specimen on Passport Seva. For how to fill Annexure C for passport to minor, filling Annexure C for passport - Minor: enter all parent/guardian details; the reason why consent is not available is because it is categorised amongst the given grounds; signature to be given as per format. 

Also Read: Annexure C for Passport: Latest Filing and Submission Guide

When is Annexure C Required for Minor Passport Application in 2025?  

Annexure C is compulsory in the following situations where one has to apply for a passport of a minor with the consent of only one parent: Parent abroad, Parent travelling Divorced parents with custody Separated parents Ongoing court case Parent refusing consent Untraceable parent Child born out of wedlock Parent Deceased Therefore, it's essential to know how to fill annexure c for minor passport appropriately. 

9 Scenarios when Annexure C is required:

1. Divorced Parents with Custody - If parents are divorced and custody is granted judicially to the applying parent, there is no need for the consent of the other parent.

2. Separated Parents (No Formal Divorce) - If the parents are living separately but not divorced, the custodial parent submits Annexure C for the parental consent declaration.

3. Single Parent/Sole Caregiver - You must be the sole caregiver of the child who has been granted exclusive caregivership and shall be responsible for the minor's upbringing.

4. Untraceable Parent - When the whereabouts of the other parent are unknown and reasonable efforts to locate the other parent have failed, legal notices or police reports must support the argument.

5. Parent Abroad/Travelling - When the other parent is staying or travelling abroad and is not in a position to give consent in person at Passport Seva Kendras.

6. Parental Refusal to Consent - where one parent refuses to consent for unreasonable grounds.

7. Ongoing Court Case - Situations where the child custody is contested or being fought for in a proper court of law.

8. Child Born Out of Wedlock - If the child is born to an unmarried mother, declarations must be made in accordance with the annexure rules.

9. One Parent Deceased - In most cases, the surviving parent submits Annexure D (attaching the death certificate), but Annexure C applies in certain circumstances. 

Comparison Table: Annexure C - Annexure D (Annexure G)

How to Fill Annexure C for Passport to Minor? Step-by-Step Process 2025

How to fill Annexure C for Minor Passport Application follow these crisp, actionable steps: Enter complete details of the minor and both parents, select and tick only ONE correct reason (a–i), strike through all other options, fill the child’s name accurately in both Paragraphs 3 and 4, sign as the applying parent with valid ID proof, and attach the required supporting documents. This entire process generally takes 15–20 minutes.

Step 1 - Fill Personal Information of Minor and Both Parents

• In the field for the minor's name, type the minor's full name as listed on his or her birth certificate.

• Add date of birth (DD/MM/YYYY).

• Full names of both parents (including those parents who are not available/unavailable to give consent).

• Write the parents' passport numbers (if available).

• Complete the residential address by adding the PIN code.

• Mobile numbers and email ID of both parents

• Please populate fields in Annexure C. Once you indicate which option is correct, fill in the remaining fields accurately. 

Step 2 - Tick the Correct Reason from Options (a) to (i)

• One of the following is to be selected depending on your situation: 

(a) foreign permanent resident parent (PR) Child 

(b) parent to another country temporarily; 

(c) divorced/separated, with child (or children) in sole legal custody - no visitation rights 

(d) Divorced/separated with custody, but the non-custodial parent has no visitation 

(e) On-going divorce/custody action, no passport or travel damage order for the child; 

(f) Ongoing investigations with a specific Court Order barring the passport 

(g) The Current divorce case has no disputes about custody 

(h) Parent (a) willfully declines to consent; 

(i) unidentified mother or parental trackable/child abandonment. 

• Please click the tick next to option (d).

• Essential (20): Tick ONE answer, based on your evidence and experience. 

Step 3 - Cross Out All Non-Applicable Reasons

• To display a majority of the reasons to display, leave one NO option blank and strike a straight horizontal line through the reasons that do not apply.

• Besides all the scrollable sections that offer extra credit options, Tesla coaches need to go through little pictures with Xs slashed across them. Image: Beside each scrollable area, which allows the coach of a Tesla to enter extra credit for a round, is a small red picture with an X through it.

• Leaving some options blank (do you have to strike out those which are not selected? 

Step 4 - Fill the Child's Name in paragraphs 3 and 4

• Locate Paragraphs 3 and 4.

• Write the child's full name (as it appears on the application).

• Ex: Paragraph 3: "That only I am taking care of [child's name]" Then, I go.

• The writing style should be consistent across the form and the passport application.

• Sample Paragraphs 3 and 4 from the 4th paragraph in the introduction section are fully highlighted and reference the name. 

Step 5 - Refuse: Attach Supporting Documents

Purpose Selected Required Document(s) 

Step 6 - Sign and Provide ID Proof

• Applicant Parent Only to be signed by the applying parent in the designated space.

• Provide any one of the valid ID proofs (Aadhaar, Passport, Voter ID, PAN, Driving License)

• Naturally, write the date and place of signing.

• Check that the address on the ID proof matches the address on the main passport application. 

Also Read: Where to Find Passport Book Number on an Indian Passport

What Supporting Documents Are Required with Annexure C? 

Use the checklist below for the precise use cases below: how to fill annexure c for minor passport (primary keyword) how to fill annexure c for passport to minor (secondary keyword) Self-Attestation (if required): Self-attestation on photostat copies is possible (except in few cases where original is needed) so no worry about sending a scanned image or photo, ensure that the scan/photo is clear (less than 1MB, PDF/JPEG preferred), check whether the RPO would require notarization and additional documents.

Documents for Parent Living Abroad (Reason a or b)

Record of parent domicile overseas (Reason a or b)

• Copies of parents' passports (both pages with the personal information, visas, and exit/entry stamps)

• Document Proof of Address outside of Australia - valid visa/student visa, visa for stay, refugee card, policy, or recent utility bill.

• Recent Air/Airport for Departure or arrival stamp from India (for travelling purposes)

• Passenger ticket, boarding ticket (if you travelled within the previous 6 months)

• Self-attestation of the parent is required to be accompanied by all copies--sign and date each statement.

• Some RPOs have required notarization of foreign-issued documents (consult RPO FAQ). 

Documents for Separated/Divorced Parents [Reason (c), (d), (g)]

Flyers for Separated/Divorced Parents (Reason c, d, g)

• Calendar Decree Writ invoking Judicial Separation or Divorce (certified or attested photocopy)

• Custody order from family court (must be in penitentiary cases where custody is only awarded to the grandchild)

• If the custody is currently undecided, a certified copy of the pending court petition

• If Visitation (option d): Copy of signed, preferably notarised No Objection Certificate (NOC) signed by the non-custodial parent

• Marriage certificate (in some cases, this is asked for clarity of purpose, related to legal matters)

• All documents should be easily read, signed and dated by the applicant.

Documents for Refusing Parent [Reason (h)]

Reason h - Refusal of Parent (Refusal Letter)

• Email or written letter from refusing parent, including details about exact denial (printout required; original/email header, if possible)

• Screenshots/Prints on WhatsApp/SMS of refusal or lack of cooperation, with at least one screenshot of each page signed

• Written demands and non-cooperation described by a notarised statement of you (protester)

• Any written/refused consent or non-consent written (communication)

• Every page that is printed on the device should be self-attested 

Documents for Untraceable Parent [Reason (i)]

Unsatisfactory Documentary Evidence of Untraceable Parent (Reason 

Annexure C vs Annexure D vs Annexure G: Which One Do You Need in 2025?

Annexure C is for one parent consent (separated, abroad, refusing, untraceable). Annexure D is for both parents' permission (Normal cases). Annexure G is mainly for the legal guardian if applying instead of the biological parents. 

Latest Comparison Table for Annexure C Vs Annexure D Vs Annexure G:

Also Read: Annexure H for Passport: Experts' Latest Guide & Sample

What are the Common Mistakes to Avoid When Filling Annexure C in 2025?

 Here are the common mistakes while filling Annexure C for Minor passport, which cause it to be rejected, and how to avoid them based on the expert insight and official Guidelines for - how to fill Annexure C for Minor passport and how to fill Annexure C for passport to minor as Annexure C.

Mistake #1 - Not Crossing Out Unused Reasons

Not Crossing Out Reasons that are Not Being Used are: 

• Why it is Important: Leaves ambiguity for the Regional Passport Office (RPO), which leads to confusion about which reason should be applied.

• Rejection Rate: Approximately 30% of returns of Annexure C are because of this error.

• How to Fix: Uncheck all these options except one reason and draw a clear horizontal line striking through each of the other reasons (a) to (i) that do not apply.

Mistake #2 - Missing Child's Name in Declarations

Missing Child's Name in the Declarations is: 

• Where it is Needed: Paragraph no three, custody responsibility; it is Paragraph 4 where it is written that we are legally responsible for the child.

• Impact: Omit the name of the child, and the legal validity is affected; PSK can accept this for,m and RPO may reject this form.

• Note: There should be consistency in both paragraphs for the child's name to be formatted in the same way; therefore, make sure you enter the child's name as shown in the birth certificate.

Mistake #3 - No Supporting Documents

No Supporting Documents: 

• Issue: Each of the reasons needs to be given specific proofs; otherwise, if the proofs are generic or missing, then outright rejection.

• Timing: Documents should be recent and remain valid.

• How to Fix: Fix the exact supporting documents corresponding to the selected reason (ex, Court orders of custody, Police complaint against untraceable parent, etc.) and self-attest the same.

Mistake #4 - Wrong ID Proof or Missing Signature

Wrong Identification Proof or Missing Signature: 

• Accepted IDs: Aadhaar, Passport, Voter ID, PAN, Driving License.

• Match Requirement: The ID must have the same address as mentioned in the application.

• Signature: To be signed by applying the parent's and the match signature in the main passport form.

• How to Fix: Use a valid ID and sign Annexure C. Double-check the consistency of the signatures.

Mistake #5 - Using Stamp Paper or Getting Notarised Unnecessarily

 Stamp Paper or Notaries are becoming unnecessary as: 

• Policy: From 2016, Annexure putdown on plain paper is permitted (Profire), and the obligation of notarization is not required in most cases, unless it is taken in accordance with some RPO.

• Error: To use stamp paper or push Frankitiy chaath requires delays and complicated processing time.

• How to Fix: Use just plain paper unless RPO clearly directs otherwise; don't take online/ local misinformation; don't use old misinformation.

 Mistake #6 - Selecting Multiple Reasons

Selecting more than one reason rather than one:

• Why Problematic: Annexure C requires a single correct reason to be ticked to avoid confusion and improper processing.

• If Multiple Apply: Select the main reason which applies to the situation of law and facts.

• Correction: The asker should have been allowed to select only one check box (a-i) and strike all others as obvious.

Mistake #7 - Inconsistent Spelling of Names

Inconsistencies in spelling names and addresses: 

• Issue: Differences in spelling or format in birth certificates, Annexure C, parent IDs, primary application, etc., can lead to rejections or delays.

• How to Fix: Make sure to specify correct spellings —for instance, birth certificate and other formal IDs — and that the address is the same across all the paperwork. 

How to Submit Annexure C in 2025? Online and Offline Process Explained

Annexure C can be submitted offline by taking hard copies and signed copies to the PSK booking centre or online using the document upload feature on the Passport Seva Portal before the booking date. In both ways, some original documents are required on the booking date for verification purposes.

Online Submission Through Passport Seva Portal

Online Portal of an Application Using the Passport Seva Portal

Steps: 

1. Logging in to Passport Seva Portal: Visit the Passport Seva Portal's official website and log in to your account with your credentials.

2. Go to: Visit the section of your current passport application and open the "Upload Documents" section.

3. Select Correct Document Category: From the document category list, go for Select Correct Document Category and select Annexure C.

4. Scan Requirements: A scanned image of a copy of the notarised affidavit Annexure C on a PDF file (no more than 300kb, check the portal for variations by location),

5. Upload and Verify: Upload the scanned PDF. Check that the uploaded document is imported as an image in your dashboard.

6. Bring the Physical Copy to PSK: Although you can upload, you must carry the original copy and 1 or 2 Xerox copies of the form to your Passport Seva Kendra (PSK).

Offline Submission at Passport Seva Kendra (PSK)

The offline steps for submission are: 

1. Book Appointment: You can book your appointment at your PSK through the Passport Seva Portal

2. Transcripts Required: Present a minimum of one original and two self-attested photocopies of Annexure C and all the support documents for your appointment.

3. Submit at Counter: Annexure C, along with the necessary documents, at the document verification counter.

4. Verification through Officer: Officers verify identity and the completeness of Annexure C, the clarity of the officially notarised text, and all supporting documents that match the details of the application.

5. Acknowledgement Receipt: Before leaving, a receipt of acknowledgement is provided for submitted documents.

6. Timeline Post Submission: Most applications have their Police Verification completed and progressed through RPO review within 7-30 days, depending on the Case and Local Workload.

 What Happens After Submission?

Occurs After The Submission is:

1. Document Verification: At PSK, documents are scanned and uploaded, then checked for completeness by comparing originals with the scanned or uploaded copies.

2. Police Verification: By submitting the details, the police station of the minor's residence is alerted, and it checks whether the minor is a minor and a resident of the given address

3. RPO Final Review: The Regional Passport Office (RPO) reviews your documents and police report and issues approval.

4. Processing Time: The standard timeline is 7-30 days, depending on verification and documentation.

5. Application Tracking: Track the status of online applications via the Passport Seva login portal or receive SMS/email alerts from the portal.

6. Passport Dispatch: The passport has been printed and sent to your registered address, usually by speedpost.

These steps explain in detail how to fill Annexure C for minor passport and how to fill Annexure C for passport to minor, ensuring both online and offline processes are fully optimised for search relevance. 

Also Read: Can We Reschedule Passport Appointment? Latest Guide

Annexure C Filled Sample and Format Download

A correctly filled Annexure C sample shows one ticked reason, all others struck through, the child's name in paragraphs 3 and 4, the parent's signature with ID details, and attached supporting documents—you can download the blank format from passportindia.gov.in and the filled sample from trusted immigration service providers.

What does a Correct Annexure C Sample Look Like?

Annexure C Sample Looks Like are as

• The relevant reason (e.g., parent untraceable, refusing) is clearly ticked; unused options have a visible line drawn through each.

• Names, dates of birth, and other requested details are filled in the corresponding blanks for the child and parent.

• Paragraphs 3 and 4 refer specifically to the minor; "I only am taking care of [child's name]."

• Parent/guardian signs at the end, completing the ID proof section (e.g., Aadhaar, passport, voter ID).

• Signature, date, and place are handwritten.

Where to Download the Official Blank Format?

 Download the Official Blank Format as 

• Official PDF: Download the blank Annexure C directly from the Passport Seva Portal: passportindia.gov.in.

• Alternate/Reference Samples: Filled samples for guidance are available from trusted immigration consultant websites and occasionally from major embassy or consular sites. These are for reference only, not direct use.

• Format: Always use an A4 plain paper printout, as instructed by the MEA and passport authorities—no stamp paper required.

• File Type: The official version is a PDF for printing; editable Word versions are unofficial and should be checked for compatibility.

How to Use the Sample (Not Copy Directly)

To Use the Sample (Not Copy Directly) is: 

• Reference Only: Sample forms must be used for understanding structure and phrasing. Adapt the template to fit your own facts—never use generic info.

• Customise Details: Enter the exact reason, correct names, accurate dates, and valid ID proofs as per your case and document requirements for "how to fill annexure c for minor passport" and "how to fill annexure c for passport to minor."

• Mobile or Computer Filling: Forms can be completed on a computer, then printed for signature, or handwritten clearly in black/blue ink after printing.

• Check for Updates: The 2025 version may require specific phrasing or new supporting documents—always refer to the latest Passport Seva notifications and your PSK's guidelines before submission.

The detailed how to fill Annexure C for minor passport and how to fill Annexure C are well detailed in the above steps to optimise online and offline search relevance completely.

Annexure C Notarization: Is It Required in 2025? 

 Notarization of Annexure C is NOT required in India as per MEA's 2016 gazette notification (S.O. 3733(E)), which replaced affidavits with self-declarations on plain paper; however, some specific RPOs or for Indian passport applications abroad may still request it.

The 2016 Gazette Notification That Changed Everything

2016 Gazette Notification That Changed Everything is as follows:  

• The MEA's Gazette Notification S.O. 3733(E), dated December 23, 2016, removed the mandatory requirement of notarization or judicial attestation for most passport annexures, including Annexure C.

• Since this policy change, a self-declaration on plain A4 paper, signed by the applicant, is sufficient for most PSKs and RPOs in India. The intention was to streamline and reduce bureaucratic cost and hassle.

• Notarization of current legal standing is no longer required for minors' passports when applying domestically.

When Notarization Might Still Be Asked?

Notarization Might Still Be Asked as follows: 

• Some RPOs (regional passport offices) or PSKs may request notarised copies in complex cases (such as child custody, disputed guardianship, or highly sensitive cases).

• Indian embassies abroad and some consulates may require notarization because local laws or their own instructions supersede Indian domestic passport rules for affidavits.

• For guardianship via court order, a notary or judicial attestation may be insisted upon.

• Always verify with your RPO, embassy, or the Passport Seva Portal FAQ before your appointment to avoid a last-minute scramble.

What to Do If PSK Insists on Notarization?

• Please reference the 2016 MEA gazette notification and provide a copy.

• Ask for a written clarification, or escalate via the PSK supervisor or Regional Passport Officer.

• Use the Passport Seva Grievance Redressal Portal to lodge a query or complaint if inconsistencies persist.

• Notarization fees can range from INR 300 to INR 1,000, so ensure it's officially required before paying.

His guide will demystify how to fill Annexure C for minor passports, explaining who needs them and how to fill Annexure C for passport to minor when they are mandatory, to ensure your application is complete and processed without any delays. 

Also Read: Is a Passport Required for Bhutan? Experts Latest Guide

How to do Police Verification After Submitting Annexure C in 2025?

Police verification for minor passports with Annexure C typically takes 15-30 days. It focuses on verifying the applying parent's address, residence duration, family status, and the child's custody, completed through inquiries with neighbours and the examination of supporting documents on how to fill Annexure C for a minor passport.

What Police Officers Verify in Annexure C Cases?

Police Officers Verify in Annexure C Cases:

• Applicant’s Residential Address: Confirm the address provided in the application.

• Duration of Residence: Check how long the parent has lived at the address.

• Family Status: Verify separation, divorce, or custody details.

• Neighbour Inquiries: Police may speak with neighbours about the child's custody and living arrangements.

• Supporting Documents: Cross-reference with the submitted documents, such as custody orders or affidavits.

• Character Verification: Confirm the parent’s character and credentials, especially if the application cites exceptional circumstances.

What are the Common Questions During Police Verification?

Typical questions asked during police verification are:

• Where is the other parent? Why isn't there consent?

• How long has this situation persisted?

• Who else resides at the address?

• Details about the child's school or activities.

• Status of court cases, if any.

How to Prepare for Police Verification?

To prepare for Police Verification, the following are:

• Keep the Annexure C copy handy at all times.

• Have all supporting documents (court orders, custody affidavits) ready.

• Explain the situation clearly to family members at home.

• Ensure consistent, truthful answers.

• Maintain contact details and availability during working hours.

What are the Timeline and What Happens Next?

Timeline and Next Steps are as follows: 

• Verification Trigger: Usually starts 3-7 days after submission.

• Verification Duration: Typically 2-4 weeks; faster via Tatkal.

• Tracking: Use Passport Seva Portal or SMS alerts.

• Post-verification: RPO reviews police report; if verified, passport is printed and dispatched. 

Annexure C for NRIs and Overseas Indian Citizens in 2025

NRIs applying for their child's passport abroad must submit Annexure C at the Indian embassy or consulate with attestation from embassy officials (which replaces notarization). This submission must include proof of overseas residence and documentation about the other parent's location.

How NRI Annexure C Differs from India Applications

• Annexure C requires attestation by Indian embassy/consulate officers abroad, rather than the self-declaration on plain paper used in India.

• Additional documents, such as proof of overseas residence (e.g., utility bills, rental agreements) must be provided.

• Both parents' location proofs are needed to verify the consent scenario.

• Marriage certificates and divorce decrees may be required depending on the case.

• Consular processing times and fees vary by country and are paid in the local currency.

• Tatkal (expedited) processing is often available but subject to local embassy rules.

Required Documents for NRI Minor Passport with Annexure C

• Child's birth certificate (apostilled if needed by the foreign jurisdiction).

• Both parents’ passports and valid visas or residence permits.

• Proof of overseas residence, such as utility bills, rental agreements, and bank statements.

• Work permit or residency status documentation of the applying parent.

• School admission and attendance certificates for the child.

• Documentation confirming the other parent’s location or non-consent status.

Country-Specific Embassy Guidelines

• USA: Passport applications are often handled through VFS Global centres; an embassy attestation is required for Annexure C.

• UAE: Annexure C submitted directly to the Indian Embassy, with the document attested.

• UK: Use BLS International centres with embassy attestation for Annexure C.

• Canada: Indian consulate issues attestation; proof and additional documents required.

• Australia, Singapore, Germany, and others: Specific embassy protocols exist, often involving attestation and local form variations. 

NRIs provide reliable support for your passport application. Whether you need a how to fill Annexure C for minor passport notarised or other supporting documents. We simplify the documentation process, ensuring your paperwork is valid, compliant, and ready for a smooth passport processing experience. 

Also Read: How to Fill Annexure H for Passport for Government Employees?

Conclusion

To conclude, mastering how to fill Annexure C for minor passport is crucial for cases where only one parent can consent due to various reasons, including separation, absence, or legal constraints. This official MEA document requires precise details, notarization, and supporting evidence to avoid delays or rejection. Understanding how to fill Annexure C for passport to minor correctly ensures a smooth passport application process and compliance with the 2025 guidelines. Proper preparation minimises processing time and legal complications.

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