Affidavit for Passport: Updated Rules, Formats & Guide 2025

Passport applications present a complex situation for people who lack experience with the legal affidavit for passport requirements needed for applications. Modern digital innovations and updated policies have simplified passport applications to this process in 2025. The guide contains all necessary information regarding affidavit formats, usage, and foolproof submission steps.

Affidavit for Passport: Latest Requirements, Formats & Guide

Latest Facts & News (2025)

• Digital affidavits for passport police verification are now accepted, streamlining the process and reducing paperwork.

• The Ministry of External Affairs has eliminated the need for notarised affidavits for minors’ passports in India; self-attested declarations on plain paper are now accepted.

• Various affidavit formats (Annexures) are available for lost, damaged, or expired passports, and for minors, directly from the Passport Seva portal.

• Online submission of affidavit forms is possible via the Passport Seva Portal and the mPassport Seva app.

• Police verification affidavits must include detailed address and identity information for faster clearance.

• For children born abroad or with parents residing overseas, consular-attested affidavits are required for passport issuance in India.

• ECNR (Emigration Clearance Not Required) affidavits are mandatory for certain applicants, and they are in a prescribed format.

• New rules require all supporting documents to be self-attested and submitted in digital format for online applications.

• The average processing time for affidavit verification has reduced with digital adoption, and is now often completed within three working days.

• Passport Seva Portal continues to update annexure formats and affidavit requirements to enhance transparency and user experience.

Navigating the passport process in 2025 is easier than ever—if you know the latest affidavit requirements and digital submission methods. Read on to avoid common mistakes and ensure a hassle-free application!

What Is an Affidavit for Passport? A Quick Guide 2025

A legal affidavit about a passport constitutes the required documentation for certain passport application scenarios. It is a sworn statement made under oath, where a person formally declares specific factual information relevant to their case as part of the passport application process.

• Identity Confirmation – Establishes the applicant’s name, date of birth, and other personal details.

• Address Verification – Validates current and previous residential addresses, which are crucial for police verification.

• Parental Consent (for minors) – Required when one or both parents are unavailable or reside abroad.

• Lost or Damaged Passport Reports – Details the incident and provides supporting facts like FIR details and travel history.

• ECNR Status Claims – Affirms the applicant's eligibility for Emigration Clearance Not Required based on education, income, or employment.

Since affidavits are legally binding, they hold significant weight in establishing the applicant’s credibility and eligibility. They help passport authorities verify facts with greater confidence and ensure the application process proceeds without unnecessary delays.

Types of Affidavits Required for Passport Applications in 2025

Different affidavits, called Annexures, must be used based on particular circumstances.

• A Police Verification Affidavit enables authorities to validate identity, together with residential information.

• A lost/damaged passport affidavit (annexure L) helps document passport loss or damage with proper information from the first information report.

• You need to submit an Expired Passport Affidavit if your passport has expired for more than one year.

• A Minor's Passport Affidavit is necessary when parents wish to consent singly or jointly through Annexures C & D.

• ECNR Affidavit declares ECNR eligibility.

• The documents can be obtained through the Passport Seva Portal website.

Affidavit for Passport Police Verification in 2025

An Indian passport application requires police verification to verify the applicant's identity and residence history. A formal affidavit for passport police verification becomes essential when address records show inconsistencies, or confirmations about background information are crucial.

• A legally enforceable document called an affidavit verifies the accuracy of the applicant's details concerning their personal and residence information. Police verification procedures have become faster because the sworn document displays all required details.

• Affiant declares that his complete name and paternal name correspond exactly with official identification documents.

Present and Previous Address: Include both current and past residences.

• Each residential period should be stated in terms of start and end months alongside the year (month/year to month/year).

• The document includes a clear statement affirming that all information presented is true and correct according to your understanding.

Also Read: What is RPO in Passport? Experts Complete Guide

Affidavit for Lost or Damaged Passport (Annexure L) in 2025

The Ministry of External Affairs requires people to file an affidavit through Annexure L when their passport is lost or damaged, or someone steals it. An applicant must use this document to officially state about the incident for passport reissue or replacement applications.

The affidavit supplies verified information to immigration authorities for their assessment regarding both suspicious loss of passport and legitimate loss circumstances.

Steps to Follow:

1. File an FIR: First, present the incident to the closest police station for a First Information Report (FIR) about the loss or theft. This is mandatory.

2. Fill Out Annexure L: You must use the official document structure on the Passport Seva Portal website.  Review how and where the passport was destroyed, followed by the incident date. Additional evidence should include all required supporting details, including travel dates and theft location information.

3. Include Travel History & ID: Include your current international travel record and identification documents, including your complete name, birth date, and passport identification (if available).

4. Notarise the Affidavit: Embassies only allow exemption from this step per their specific policy.

Expired Passport? How to Use an Affidavit in 2025

You must submit an affidavit about your Indian citizenship when your passport has been expired for longer than twelve months since its expiration. It is necessary to establish your Indian citizenship status through an affidavit to prove that you did not obtain foreign citizenship during this period.

The affidavit should include:

• The affidavit contains an explicit declaration of your current Indian citizenship status.

• The document proves you have not obtained citizenship of any other nation.

• The affidavit demands either Indian notary services for domestic applicants or official administrative verification from the nearest Indian consulate when you file outside the country. The submission process requires checking the guidelines established by individual passport offices and consulates.

Affidavit for Minor's Passport (Annexures C & D) in 2025

The Required Document Is Annexure C, Which The Parents Need For the Absence Of Their Consent. The affidavit contains permission from the parent or guardian of the minor to process their passport application. The passport application for a minor requires Annexure D when both parents live in separate countries from India. The document guarantees that both parents authorise the minor's passport issuance since it contains their consent.

Recent Update:

• The copies of these affidavits need your self-attestation on regular paper without any need for notarization. Applicants benefit from a quicker process because they do not need to complete any form of notarization for the application.

• Include all required information about parents/guardians and their consent to prevent delivery problems in the affidavits.

Also Read: How to Change Passport Appointment Date? Experts Guide

ECNR Affidavit for Passport in 2025

The ECNR affidavit for passport applicants serves as proof that they meet the criteria to be exempt from Emigration Clearance requirements. This document is particularly important for those travelling to certain countries for employment purposes.

Include in the affidavit:

• Your educational qualification – Mention the highest degree or certificate that qualifies you for ECNR status.

• Proof of income (if applicable) – Include salary slips, ITRs, or employment letters if you're claiming ECNR based on income.

• Declaration of employment intent – Clearly state that your travel purpose is employment-related and falls under ECNR eligibility.

This affidavit reassures authorities of your compliance with immigration laws and helps expedite your passport processing.

How to Prepare and Submit an Affidavit for a Passport in 2025

Writing an affidavit is crucial in securing a routine passport application process. Specific details in your application need a formal declaration in an affidavit, which covers aspects such as personal identity information and current address, handling lost or damaged passports and parental consent for minors, and the request for ECNR status.

The correct composition of an affidavit backs the passport verification process and leads to faster and less complicated application completion. The expected format, exact information, and legal compliance rules constitute necessary elements for this process. Your affidavit contains mistakes that can lead to application denial or extended processing times, as well as require additional documents for processing. Understanding what affidavits accomplish alongside proper step execution increases your likelihood of obtaining quick and easy passport application approval.

Also Read: How to Apply for a Lost Passport? Step-by-Step Guide

Latest Step-by-Step Guide to Drafting an Affidavit

The following steps will help you fill out an accurate passport affidavit and avoid unnecessary delays in processing:

• Select the appropriate annexure.
  Choose the correct affidavit type based on your situation (e.g., Annexure L for lost passports, Annexure C/D for minors).

• Download the format.
  Users can find the affidavit on the Passport Seva Portal for download in PDF format.

• Fill in the details.
  You must input information into the passport affidavit either digitally or by hand—ensure all fields are complete and accurate.

• Attach the necessary documents.
  Include supporting documents like ID proof, address proof, travel history, or FIR (if required).

• Get notarised if required.
  Some affidavits still require notarization or attestation unless exempted by recent rules. Check the latest guidelines.

Current Digital Affidavit Submission Process in 2025

The system allows users to distribute affidavits through an online platform, making the passport application process faster and more convenient.

Steps to follow for digital affidavit submission:

• Access the platform: Use the Passport Seva Portal or the mPassport Seva App to begin the process.

• Fill in the application details: Enter the required information accurately as per your application type.

• Upload the affidavit: Scan and upload the completed affidavit in PDF format. Ensure it matches the prescribed format.

• E-sign the document: Use Aadhaar-based authentication to sign the affidavit electronically.

• Submit and track: Submit the application and track its status through the portal or app for real-time updates.

Also Read: How to Write a Letter to the Regional Passport Officer Format?

Official Passport Affidavit Formats: Where to Download in 2025

You can find and download all required affidavit formats from official sources to ensure accuracy and avoid rejections.

Sources to Download From:

• Passport Seva Portal

• Indian consulate or embassy websites (based on your region)

Formats Available:

• Annexure C: For minors applying with the consent of one parent

• Annexure D: For minors whose both parents are residing abroad

• Annexure L: For reporting lost or damaged passports

• ECNR Affidavit Format: To declare Emigration Clearance Not Required eligibility

Mistakes to Avoid When Submitting Affidavits for Passport Applications in 2025

To ensure your passport application affidavit is processed smoothly, it's important to avoid common errors that often lead to delays or rejections:

Mistakes to Avoid:

• Using the Wrong Annexure Format: Each scenario (e.g., lost passport, minor applicant, ECNR) has a specific annexure. Using the wrong one can invalidate your submission.

• Missing or Incorrect Personal Details: Always double-check your name, address, date of birth, and other key information for accuracy.

• Lack of Notarization When Required: Some affidavits still require notarization—check the latest guidelines for your case.

• Not Signing the Affidavit: An unsigned affidavit is considered incomplete and will not be accepted.

• Submitting Scanned PDFS Instead of Originals: Especially for organisations, avoid submitting scanned versions of printed PDFS. Use the original digital file for clarity and compliance.

Recent Updates to Passport Affidavit Rules (2025)

Staying informed about the latest rules and updates is crucial to avoid unnecessary delays or rejection in your passport application process.

Key Updates:

• Self-attestation is now accepted for affidavits concerning minors (under 18), making the process easier for parents or guardians.

• Digital affidavits are now valid for police verification, helping streamline the verification process.

• Notarization is no longer required in most cases, except where explicitly stated.

• Mandatory digital uploads are required when submitting affidavits online—ensure your documents are clear and in the correct format.

• Faster verification times have been reported due to the adoption of digital processes and reduced paperwork.

Conclusion

The correct affidavit for passport is required to achieve success and convenience in your 2025 Application. Transitioning to digital applications with simplified formats allows for confident and efficient applications. People should verify information at official government websites because they offer updated affidavit templates.

Contact TerraTern for more information on the affidavit for a passport.