WES Required Documents for Indian Students in 2025: Updated

WES required documents for Indian students. In most cases, the documents needed for Indian students must consist of: Official university transcripts/mark sheets coming directly from the university, and the last or final degree certificate from a School referred/sent by a school or university. Do not send originals unless referred or being sent directly by the School.

These WES documents are to reference the WES reference number, and to be sent by e-mail where possible or by sealed and stamped envelope. What documents to send to WES can differ on a credential-by-credential and purpose basis, and therefore always refer to the checklist in the WES account. For WES Canada address for sending documents, you can use the precise address that is presented in the account.

What are the Wes Required Documents by 2025 for Indian Students?

WES required documents include proof of education from the university, consisting of university mark sheets/transcripts and the degree certificate (final or provisional). These documents should be sent directly by the university using approved methods of e-delivery or in sealed, signed envelopes with the 7-digit WES reference number on all documents.

Differences in what documents to send to WES by credential may cause you to go by the checklist in WES account. For the WES Canada address for sending documents, use the exact WES Global Documentation Centre address found in the account.

Also Read: How to Send Documents to WES from India? Experts Guide

What Are the WES Required Documents for Evaluation from India?

The WES required documents evaluation from india are:

• Official university-issued transcripts/mark sheets sent directly by the degree-awarding university via approved e-delivery or sealed, stamped, signed envelopes with the 7‑digit reference number on the envelope and cover sheets.

• Degree certificate (final or provisional) submitted per the WES checklist; photocopy upload is typically acceptable unless otherwise specified in the account.

• Variations by level bachelor’s/Master’s require university transcripts and a degree certificate; diplomas from autonomous colleges still need records sent by the awarding university; multiple degrees require documents from each institution.

• Mandatory vs optional academic records and degree proof are mandatory; translations, medium-of-instruction letters, or syllabi are conditional based on language/program and WES prompts in the account.

What Are the Essential Academic Documents for WES?

The essential academic  WES required documents  are as follows:

1. Transcripts vs Mark Sheets: WES accepts consolidated transcripts or semester/year-wise mark sheets if issued by the degree-granting university and sent correctly, forming the core   WES required documents.

2. Degree Certificate: A final or provisional degree certificate proves the award; applicants usually upload copies as per account instructions as part of the Wes documents.

3. University Authority: Records must come from the registrar/controller of examinations of the awarding university, not just affiliated colleges, answering what documents to send to Wes for most cases.

4. Sealed Envelope Rules: If mailing, envelopes must be sealed, stamped, and signed across the flap with the WES reference number to meet the WES required documents standards.

5. Electronic Submissions: Where enabled, e‑delivery from the university shortens timelines and reduces verification delays among wes documents.

Which Additional Documents Might Be Required?

The additional  WES required documents that might be needed are:

• Are 10th/12th certificates needed? 

Generally, no for higher education evaluations, unless WES explicitly lists them in the account’s checklist.

• Are translations required? 

Yes, if any record is not in English, upload translations per WES guidance or have the institution provide English versions.

• Is a Medium of Instruction letter needed? 

Only if WES requests proof of English-taught study for specific purposes; it is not universally required.

• Multiple credentials?

 Send separate university-issued records for each credential and institution involved.

• Autonomous/affiliated colleges? 

Documents still must be issued by the degree-awarding university; college-issued copies are insufficient unless WES states otherwise.

• Where to send by post/courier?

Use the Wes Canada address for sending documents shown in the account: Newmarket PO Box (post) and Aurora Industrial Pkwy S (courier), with the WES reference number.

How to Send WES Documents from Your Indian University?

WES documents from your indian university are as follows:

• Electronic Submission Priority: Universities have electronic submission channels to send in DigiLocker, TrueCopy Credentials, or other Digital means that are approved by the University, and the processing days will be 7-10 business days.

• University Partnership Verification: Contact with your university's registrar or controller of examinations to verify whether they have set up any digital partnerships with WES for safer electronic document transmission.

• Institutional Contact Process: Start the process 2-3 months before deadlines. Riverine solution: formally ask your University to send transcripts directly to WES, with your 7 Digit WES Number in all communications.

• Processing Timeline Management: Electronic submissions process within the 7-10 business day framework and time, while sealed post mail takes 2-4 weeks to process so plan accordingly for the deadline of the application and Visa.

What Is the Electronic Document Submission Process?

The electronic WES required documents for the submission process:

• Digital Partnership Platforms: Universities use approved platforms, including DigiLocker (government platform), TrueCopy Credentials, Parchment, Digitary, or secure institutional mail delivery systems to transmit documents directly to WES.

• Major University Examples: Delhi University, Mumbai University, Anna University, Bangalore University, Savitribai Phule Pune University, Jadavpur University provide the electronic submission capabilities for what documents to send to Wes.

• Processing Speed Advantages: Electronic transmission shortens the delivery time to 7-10 business days as compared to 2-4 weeks by postal mail, eliminates the use of any physical courier, and provides for secure direct institutional verification.

• Institutional Requirements: Universities need to have official email addresses traceable to Registrar Offices, Controllers of Examinations, or Transcript Officers, and complete WES's Digital Partnership Form for Authorisation.

• Eligibility Verification Process: Students must make sure that the university of their choice is gendered, formally request that their transcripts be released using the WES reference number, and also keep track of their submission status using their WES account.

How to Send Postal Mail with documents to WES?

TO Send the Postal Mail, the WES required documents are as follows:

• Sealed Envelope Specifications: Universities should have details, such as the required documents, placed in a sealed, stamped, and signed envelope across the back flap by someone designated to do so, and with the WES reference number written on the front clearly.

• Official WES Canada Addressing: Use the exact WES Canada address in the sending address for the documents for you from your WES account - Standard Post: "WES Global Documentation Centre, PO BOX 2008 STN MAIN, NEWMARKET ON L3Y0G5, Canada" Courier: "14-145 Industrial Pkwy South, Aurora ON, L4G 3V5, Canada"

• Courier Service Recommendations: WES suggests that you use an alternative courier service, such as FedEx (3~5 business days, $2,500~$3,500), or DHL Express (2~5 business days, $2,000~$3,000), for timely delivery with full tracking.

• Tracking and Verification: Always use courier services that give you tracking numbers, regularly monitor the status of shipments, and even confirm delivery with WES to make sure the documents you send to WES have been received properly.

Also Read: Latest Documents Required for a Lost Indian Passport

What Is the Correct WES Canada Address for Sending Documents in 2025?

The correct WES Canada address for sending documents is:

• Updated Address System: WES has operated dual addresses since January 10, 2022 - Newmarket PO Box for standard post and Aurora physical address for courier services, consolidating all Canadian evaluation applications at the Global Documentation Centre.

• Reference Number Requirements: All WES required documents must display the 7-digit WES reference number prominently on the envelope front in the format "WES Reference No. _ _ _ _ _ _ _" for accurate document matching and processing.

• Address Selection Guidelines: Choose the correct Wes Canada address for sending documents based on shipping method - standard postal services use Newmarket PO Box. In contrast, courier services (DHL, FedEx, UPS) require an Aurora physical address.

Where Should You Send Standard Post to WES?

Here is to send standard post to WES:

• Complete Address Format: Use the full standard mail address - "WES Global Documentation Centre (Reference Number _ _ _ _ _ _ _), PO BOX 2008 STN MAIN, NEWMARKET ON L3Y0G5, CANADA" with proper line breaks for postal system processing.

• Reference Number Display: Write the WES reference number clearly on the envelope front, preferably in the address block, to facilitate accurate document matching when WES documents arrive at the processing facility.

• Delivery Timeline Expectations: Standard post delivery from India typically requires 2-4 weeks through regular international mail services via Canada Post, making this option suitable for non-urgent submissions..

• Tracking Limitations: Standard post offers limited tracking capabilities compared to courier services, though registered mail options may provide some delivery confirmation for what documents to send to WES.

What Is the WES Courier Address for Express Delivery?

WES courier address for express delivery is:

• Physical Address Requirements: Courier services must use the Aurora facility address - "WES Global Documentation Centre (Reference Number _ _ _ _ _ _ _), 14-145 Industrial Pkwy South, Aurora, ON, L4G 3V5, CANADA" as PO Boxes cannot accept courier deliveries.

• Express Delivery Timelines: Courier services provide faster delivery - DHL Express (2-5 business days), FedEx International Priority (3-5 business days), UPS Worldwide Express (3-7 business days) for urgent business documents.

• Cost Structure Analysis: Courier delivery from India ranges from INR 2,000 to INR 3,500, depending on the service provider and package weight, with DHL and FedEx being the most recommended for reliable transmission of WES required documents.

What Are the WES Document Submission Requirements and Guidelines in 2025?

WES requires documents to meet strict authenticity and formatting standards to ensure accurate credential evaluations, with documents being verified for completeness, institutional authority, and proper transmission methods. Common rejection reasons include improper document format, incomplete submissions, wrong submission methods, unrecognised institutions, and envelope integrity issues that compromise document authenticity.

Quality assurance standards mandate that all wes documents must be sent directly from degree-awarding institutions through approved electronic platforms or sealed envelopes with institutional signatures across the back flap. Reference number placement requires the 7-digit WES reference number to be displayed prominently on envelope fronts, not on individual documents, to facilitate accurate matching with applicant accounts.

Official WES policies specify that documents sent in formats other than those stated in the Required Documents checklist will not be evaluated, emphasising the importance of following institution-specific guidelines for what documents to send to WES.

How Should Documents Be Prepared and Formatted?

  WES required documents to be prepared and formatted are:

• Legibility Standards: Documents must be clear, readable, and complete, with all pages included. Blurry, dark, or low-quality photocopies that prevent evaluators from reading grades or names will be rejected by WES.

• Language Requirements: All WES required documents not in English or French must be accompanied by certified translations from authorised translators, with both original language documents and translations submitted together.

• Completeness Specifications: Transcripts must show all courses and grades for the entire program, not provisional or abbreviated versions; missing pages or incomplete academic records result in document rejection.

• Institutional Authority: Only degree-awarding universities can issue official transcripts for wes documents; affiliated college records are insufficient unless specifically authorised by the awarding institution.

• Format Consistency: Document details, including names, dates of birth, and course titles, must match exactly with WES application information; any discrepancies trigger verification holds or rejections.

What Envelope and Packaging Requirements Must Be Met?

  WES required documents, envelope, and packaging must be as:

• Sealed Envelope Specifications: Universities must place  WES required documents in envelopes that are sealed with official stamps or signatures across the back flap closure, indicating the envelope has remained unopened since institutional preparation.

• Institutional Signature Requirements: Authorised personnel such as registrars, controllers of examinations, or transcript officers must sign and/or stamp across the envelope flap to authenticate document transmission.

• Official Envelope Standards: Universities should use official institutional envelopes with school logos and letterhead, clearly identifying the sending institution for what documents to send to WES.

• Reference Number Display: The 7-digit WES reference number must be written clearly on the envelope front in the format "WES Reference No. XXXXXX" to ensure proper document matching and processing.

Also Read: Canada: No Language Requirement For Non-Express Entry

How Long Does WES Document Processing Take in 2025?

Current WES processing timelines in 2025 show 7-21 business days for standard document evaluation after receipt of all WES required documents, with electronic submissions typically processed faster than postal submissions. 

What Factors Affect WES Processing Time for Indian Students?

The factors that affect WES processing time for indian students:

• Document Submission Method: Electronic transmission through university partnerships (Delhi University, Mumbai University, Anna University) processes in 7-10 business days versus 10-21 business days for sealed envelope submissions, significantly impacting the documents to send to WES timeline.

• Document Completeness Issues: Missing transcripts, incomplete mark sheets, or improperly sealed envelopes cause immediate processing delays of 2-4 weeks while WES requests corrections from institutions.

• Institution Verification Delays: WES sends verification requests to Indian universities every 3 weeks until a response is received, with some institutions taking 4-8 weeks to respond, particularly affecting lesser-known universities.

How to Track Your WES Document Status?

The Track Your WES Document Status is as follows:

• Account Dashboard Navigation: Log in to the WES account at applications.wes.org to access the main dashboard, which displays a three-stage tracker (Application, Documents, Evaluation) with the current status highlighted in green.

• Status Update Interpretations: Common status messages include "We are waiting for your documents" (documents not received), "Documents received - evaluation in progress" (processing stage), and "Evaluation complete" (ready for delivery).

• Email Notification System: WES sends automatic email updates at each processing milestone, including document receipt confirmation, evaluation commencement, and completion notices to the registered email address.

• Real-Time Progress Monitoring: The dashboard provides detailed descriptions and next-step instructions specific to each evaluation, with "Details" and "View Required Documents" links for comprehensive guidance on wes required documents.

What Are the Common WES Document Submission Mistakes to Avoid?

The Common WES document Submission Mistakes to Avoid?

• Wrong Records: Sending consolidated mark sheets when semester/year‑wise university transcripts are required leads to rejection; confirm the WES required documents list in the WES account before requesting records.

• Self-Sent Documents: Mailing transcripts personally or via agents instead of the degree-awarding university can cause authenticity failure; ensure the university transmits web documents electronically or in a sealed, stamped envelope.

• Seal Breaches: Opening/tampering with registrar-sealed envelopes, or missing stamps/signatures across the flap, triggers automatic rejection. Please ask the registrar/controller to seal and sign the envelope properly the first time.

• Missing Reference No.: Not writing the 7‑digit WES reference number on the outer envelope delays matching; print it clearly alongside the WES Canada address for sending documents.

• Incomplete Pages: Partial/blurred transcripts, missing backs, or absent grades cause holds; submit complete, legible sets for what documents to send to Wes.

Which Document Authenticity Issues Cause WES Rejections?

The following document authenticity issues cause WES rejection:

• Improper Institutional Sealing: Universities failing to seal transcripts in official envelopes with stamps and registrar signatures across the back flap lead to immediate document rejection, as WES cannot verify authenticity.

• Unauthorised Submission Sources: Documents sent by students themselves, third-party agencies, or affiliated colleges instead of degree-awarding universities violate WES authentication requirements for what documents to send to WES.

• Missing Official Attestation: Transcripts lacking proper university letterheads, official stamps, or authorised personnel signatures fail WES verification standards, requiring complete document resubmission.

How to Avoid Reference Number and Addressing Errors?

Here is how to avoid reference number and addressing errors:

• Correct Reference Number Format: Write the 7-digit WES reference number in "WES Reference No. XXXXXXX" format prominently on the envelope front, not on individual documents inside the sealed package.

• Proper Address Utilisation: Use the exact WES Canada address for sending documents from the WES account, specifically PO Box 2008, Newmarket, for standard mail or 14-145 Industrial Parkway, Aurora, for courier services, including complete postal codes.

• Clear Envelope Labelling: Include both the WES reference number and recipient institution details when multiple recipients are involved, ensuring proper document routing through the WES documents processing system.

Also Read: Indian Passport Renewal Fees: Costs & Charges Guide

What Are the WES Evaluation Fees and Costs for 2025?

 WES required documents implemented a 3% price increase, effective January 1, 2025, due to inflation adjustments. The new prices are as follows: Document-by-Document evaluations start at $115 USD ($130 CAD) for the Basic package and $182 USD ($237 CAD) for the Course-by-Course evaluation. WES Evaluation Fees Structure 2025

How Much Does WES Educational Credential Assessment Cost?

The cost for WES credential assessment cost is:

What Additional Fees Should Indian Students Expect?

The additional fees are:

Which Indian Universities Are Recognised by WES?

WES recognises Indian universities based on accreditation from the University Grants Commission (UGC), All India Council for Technical Education (AICTE), and state government authorisation, rather than maintaining an official pre-approved list. Major recognised institutions include all IITs, NITs, central universities like Delhi University and Jawaharlal Nehru University, state universities such as Mumbai University and Anna University, and select private/deemed universities with proper accreditation.

The verification process requires institutions to be traceable through official Indian educational databases and capable of issuing legitimate transcripts for the WES required documents evaluation. Distance learning programs from UGC-recognised institutions are evaluated if they meet specific criteria, including proper accreditation from the Distance Education Bureau (DEB) and equivalent academic standards.

Recognition standards focus on institutional legitimacy, program accreditation, and the ability to provide verified academic documentation to the WES Canada address for sending documents.

How to Verify If Your Indian University Is WES-Approved?

Here is how to verify:

• Official WES Database Search: Use the WES Degree Equivalency Tool at wes.org/eca by selecting India as your country and entering your university name to check if your institution appears with evaluation results.

• UGC Recognition Verification: Confirm your university is listed in the UGC database of recognised institutions at ugc.ac.in, as WES primarily evaluates degrees from UGC-recognised universities for what documents to send to WES.

• Application-Based Verification: Start a WES application and enter your institution details - if WES accepts your university, it will appear in the institution search results and allow you to proceed with the evaluation.

What Special Requirements Apply to Distance Learning Programs?

The special requirements that apply to distance learning programs are:

• UGC-DEB Accreditation: Distance education programs must be accredited by both UGC and the Distance Education Bureau (DEB) for WES recognition, with institutions required to demonstrate equivalent academic standards to on-campus programs.

• Mode of Study Documentation: WES requires specific documentation indicating the program was delivered through approved distance learning methods, with transcripts clearly showing the mode of study for WES documents evaluation.

• Institutional Authorisation: Only UGC-recognised universities with official distance education authorisation can issue transcripts acceptable to WES, excluding private distance learning providers without proper accreditation.

Also Read: Is MRCP Recognised in India? Jobs, Options, Scope & More

WES Update: Everything You Need to Know for 2024-2025

• Updated Processing Centres: WES consolidated all document processing to Canada locations effective January 2022, improving efficiency by 25%

• Digital Partnership Expansion: Over 800 Indian institutions now offer electronic document submission, reducing processing time from 35 to 20 business days

• Fee Structure Changes: WES evaluation fees increased 3% in January 2025, with ECA reports now costing $246 USD for standard processing

• Enhanced Security Protocols: New digital verification methods implemented in 2025 improve document authenticity verification

• Processing Time Improvements: Most evaluations are now completed within 30 business days, versus the previous 45-day timelines

Conclusion

Completing the WES evaluation requires careful preparation of the  WES required documents, including official university transcripts and degree certificates. Universities must send WES documents electronically or in sealed, stamped envelopes directly to the WES Canada address for sending documents.

Following the Required Documents checklist, ensuring proper placement of the reference number, and understanding which documents to send to WES can prevent delays and rejections.

Contact TerraTern for more information on the WES required documents. Complete 2025 Guide for Indian Students.