Annexure H for Passport: Experts Latest Guide & Sample 2025

For most, applying for an Annexure H for passport is a simple process, but just another layer added for passport application for government employees. Submitting Annexure H for passport is one such formality, which is a specially designed form intended for the submission of passport applications by government arc departments and public sector undertakings (PSUs).

Let’s cover everything you will learn about filling out Annexure H for passport, its importance, as well as a step-by-step method and a sample to refer to for reference. Whether you’re applying for the first time or running your refresher, this blog will make your annexure h for passport application process smooth and hassle-free.

Importance of Annexure H for Passport Applications

Annexure H is an important document for government employees who are applying for passports. It helps by giving it a No Objection Certificate (NOC) where the concerned department has forwarded its officer to give consent for the employment of the applicant and grant permission for passport issuance.

Why Is Annexure H for Passport Necessary?

Here are some of the reasons why annexure H for passport is necessary:

1. Official Clearance: The applicant in Annexure H has well outlined that they have been granted the right permissions/ approvals from their department to make an application for a passport.

2. Verification Simplification: It is a formal declaration, speeding up the verification process for government employees.

3. Compliance Assurance: Annexure H also fulfils the compliance protocol adherence for government employees.

4. Fact: More than 25 per cent of India's passport applications in 2023 came from its government's employees, PSU workers. The growth has relied in great part on the use of simplified procedures, such as Annexure H.

What is Annexure H?

Annexure H for passports is a prescribed affidavit form that’s an indispensable part of the official passport for government employees and PSU workers. It is a Prior Intimation Letter as well as an undertaking that there are no objections on the part of the department for the applicant for the grant of a passport. It is used to verify the employment details of the applicant and apply the clearance needed to process the application.

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Purpose of Annexure H for Passport:

• Acts as an Official Endorsement: Annexure H is like the official declaration of the employer approving the applicant's identity, employment, and right to apply for a passport. The passport authorities can guarantee that the applicant has had the relevant permissions issued from their department.

• Simplifies the Verification Process: This document simplifies the proof process, notably for government employees and PSU employees who are responsible. It enables such background checks to be streamlined and run smoothly insofar as it offers a formal No Objection Certificate (NOC).

Who Needs to Submit Annexure H for Passport?

Annexure H is mandatory for the following categories of passport applicants:

• Central Government employees.

• State Government employees.

• Employees of Public Sector Undertakings (PSUs).

• Autonomous body employees are receiving government funding.

• Contractual staff hired through government schemes.

What are the Exemptions?

Applicants working in private organizations or as freelancers do not require Annexure H.

How to Fill Annexure H for Passport?

Follow these step-by-step instructions to ensure your Annexure H form is filled out correctly:

1. Download the Form

• Obtain the official Annexure H form from Passport Seva or your department's intranet portal.

2. Enter Personal Information

• Full Name (as per official records).
• Date of Birth.
• Passport Application Reference Number (ARN).

3. Specify Employment Details

• Designation and Department.
• Office Address.
• Employment Tenure (if applicable).

4. Declaration by the Employer

• Ensure your reporting officer or department head fills in the declaration section.

5. Signature and Seal

• The form must be signed by the authorized signatory and stamped with the department’s official seal.

Tip: Double-check all information before submitting your annexure H for your passport to avoid delays.

Also Read: Passport Types in India: Expert's Latest Guide

Common Mistakes to Avoid While Filling Annexure H for Passport

Here are some common mistakes to avoid while filling out Annexure H for passport:

1. Incorrect Information

• Ensure that the details match your official records.

2. Missing Signatures

• The absence of the authorized signatory’s approval is a common oversight.

3. Unclear or Faded Seal

• Use a clear, official seal to avoid rejection.

Annexure H for Passport Filled Sample

Below is an example of an Annexure H for passport filled sample:

1. Personal Details

• Name: Anjali Sharma
• Date of Birth: 12/12/1985
• Passport Application Number: A12XXXXXXX

2. Employment Details

• Designation: Deputy Manager
• Department: Public Works Department

3. Download: Filled Sample PDF

Follow this annexure h for a passport-filled sample to ensure no mistakes happen during this process. 

Downloading Annexure H for Passport PDF

To download the official Annexure H for passport PDF form, follow these steps:

1. Visit the Passport Seva website.

2. Navigate to the "Forms & Affidavits" section.

3. Download the Annexure H form in PDF format.

Ensure you have a PDF reader installed to view and print the annexure h for passport pdf form. 

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Recent Updates & Changes to Annexure H

The Ministry of External Affairs (MEA) has updated Annexure H to suitably design the passport application process for government and PSU employees. Below are the key changes:

1. Digital Verification

Select regions now allow employees to digitally sign Annexure H forms, which means less paperwork to deal with and more convenience. But, like the government's digitalization push, this update is designed to simplify the application process for both employees and processing authorities.

2. Updated Formats

The revised Annexure H features fields for the specified contact details, including email addresses and alternate phone numbers. These will improve communication between the applicant, their employer, and the passport office, reducing the possibility of errors and, therefore, delays where, for example, information has not been provided fully in the affidavit.

3. Faster Processing

Applications supported by Annexure H are processed up to 30% faster, given the implementation of e-Governance practices. However, the integration of digital workflows and the reduction of verification steps had diminished our processing time significantly.

6. Wider Adoption

Over 85 per cent of government employees applying for passports have adopted the new format as of October 2024. The success and growing acceptance of the new measures in making the process more accessible and efficient is shown by this.

This is the MEA’s effort to enhance the User experience while using technology for effective governance.

Smooth Passport Application with Annexure H for Passport Process

Following these tips can help you avoid delays and ensure a hassle-free passport application process:

• Start Early: At least two months in advance, start your application. This gives much time to sort out any undocumented delays or issues.

• Keep Documents Ready: Besides the bunch of documents for verification, which includes your employment ID and Aadhar card, along with any of your previous passports, make sure that you keep Annexure H ready. The ability to have both originals and photocopies prepared in advance can save time when submitting them.

• Verify Details: Before you submit, look over Annexure H with your HR or your admin to be sure all information is correct and up to date. Errors in the form can cause your claim to be rejected or held up for processing.

• Follow Up: After sending your application, keep an eye on the status of the Passport Seva portal or SMS services provided. This keeps you informed with regard to progress and enables you to handle other necessities if vital.

Making use of these steps before you apply for a passport will be easier and will ensure that the process works better and is more efficient.

Also Read: What is File Number in Passport? Latest Experts Guide

Conclusion

Annexure H is a must-have document that is required by government employees and PSU employees who are filing the application for a passport as per the 'No Objection Certificate (NOC)' category. It is an official declaration from the employer to confirm the identity and status of the employing manager. Applicants can get their passport application done before the beginning of a holiday by ensuring the form is correctly filled out and properly signed, and all required documents are submitted.

Ready to apply? Download your Annexure H form and contact TerraTern today to ensure a hassle-free application for your Annexure H!